·Mar 18

·9 min read

monday.com vs Smartsheet: Why IT Leaders Are Switching in 2025

monday vs Smartsheet

In this competitive business world, your company's goal should be to deliver results and work faster. To achieve that, business leaders need a cutting-edge project management solution like monday.com or Smartsheet.

OpenPR reports the online project management software market could reach USD 10.4 billion by 2032. It's expected to grow at a CAGR of 8.5% during 2022 and 2032.

This popularity proves that quite a few tools aim to make your teams more efficient, improve communication, and speed up workflows. However, only a handful of SaaS platforms can truly assist you in achieving your business goals.

For example, many business leaders want the answer to the monday.com vs Smartsheet debate. Among these, which project management software can help you from strategy to execution?

In this blog post, let's understand the differences in detail.

monday.com vs Smartsheet: At a Glance

Smartsheet vs

monday.com

Smartsheet has a 4.4/5 rating on G2 by 19,000+ reviewers. Similarly, monday Work Management was rated 4.7/5 stars by 12,000+ G2 reviewers.

Apart from this, the differences in features that make the monday.com vs Smartsheet debate possible include:

Features

monday Work Management

Smartsheet

Integration

200+

100+

Task management

Customisable workflows, visual boards (Kanban, Chart, Calendar, etc.), templates, and automations.

Task tracking with workload and activity tracking without live time tracking features.

Reporting and analytics

Pre-built custom reports with dashboard features.

Real-time reports for project-specific data.

Automation

Automates repetitive tasks (notifying the team, sending reminders, etc.) with triggers and actions.

Limited automation of workflows with triggers.

Smartsheet offers a 30-day free trial on their paid plans. Compared to that, monday only has a 14-day free trial.

Smartsheet vs monday: The Basics That You Shouldn't Ignore

One thing you cannot ignore during the monday.com vs Smartsheet debate: Both the tools are dedicated work management platforms. They have similar core functionalities like automation, collaboration, visualisation, and more.

However, one platform does it better than the other, allowing seamless progress tracking and streamlining workflow. And that's monday Work Management.

Why is monday Better Than Smartsheet?

monday Work Management

Founded in 2012, monday Work Management is a crowd favourite with 225,000+ loyal customers worldwide. Compared to that, Smartsheet has 13 million+ users worldwide and was founded in 2006.

Even with this difference, monday WorkOS still has a better user and visual interface. It can help you with intuitive adoption across your company with accurate metrics and real-time gain.

Moreover, 61% of Fortune 500 companies use monday for its stability, reliability, and scalability. For example, Motorola saw a 346% ROI increase with monday WorkOS. Gartner also recognised this work management tool as a Leader in the 2024 Magic Quadrant report.

On top of all these, you can reach out to monday consultants for seamless implementation. At Fruition, we are certified monday.com partners working towards end-to-end solution design and custom integration.

monday.com vs Smartsheet: The Battle of Features

monday or Smartsheet

According to Gartner, 61% of businesses will increase their technology investment in the coming years. About 49% of software buyers consider the price of a tool before buying it, and 48% look at security standards.

The rest will go through the features of each platform. When it comes to the monday.com vs Smartsheet debate, you must consider the following:

monday Work Management Features

Being a comprehensive work management solution, monday.com can help all departments manage workflows. It helps you build a customised workspace to track progress on all business-related work and collaborate with teams efficiently.

Examples: our HR team can handle recruiting, onboarding, and more in a single digital workspace. Similarly, your sales team can handle the entire sales cycle (deal management, acquisition, and more) with a CRM template on monday.com.

monday Work Management Interface Overview

Here are some key monday.com features that make the platform stand out:

An intuitive user interface that's easy to navigate because of the drag-and-drop features.
A centralised platform that's customisable to ensure business data storage, efficient file sharing, and optimal team communication.
Data visualisation on monday.com for better company-wide project views in Kanban, Timeline, Map, Gantt, Calendar, and more.
200+ customisable templates help you tailor the boards into company-specific workflows.
Better task dependencies for related items due to the interlinked boards and dashboards.
Over 200 integrations with popular tools and apps like HubSpot, Slack, Outlook, DocuSign, and more for seamless work and centralised data-sharing.
Customisable automation recipes and advanced monday AI features reduce hours spent on manual mundane tasks.

Smartsheet Features

Have you used Microsoft Excel or Google Sheets to manage projects before? In that case, you'll find Smartsheet very familiar—it works on the same spreadsheet-style interface.

Take a look at the features that make Smartsheet a monday.com competitor:

Multiple data views like monday Work Management. But it's limited to Gantt Charts, Grid View, and Calendar.
There are automation features that streamline workflows. Unlike monday, it'll only send alerts and notifications.
100+ integrations with everyday apps like Microsoft Teams, Google Workspace, etc.
Easy collaboration within the Smartsheet app with external stakeholders and internal teams.

Smartsheet Interface Overview

Smartsheet vs monday: The Differences and Similarities

monday vs Smartsheet

Do you want to know who'll win the monday.com vs Smartsheet debate? Then, you must take a look at the differences and similarities of these project management tools.

Here are the unique differences between Smartsheet and monday:

monday Work Management

Smartsheet

Offers free live webinars for all users.

Live webinars are only available to enterprise subscribers.

Unlimited board and dashboard viewers with no edit access.

Unlimited users can edit and access dashboards or reports.

Panic mode allows you to lock down and protect sensitive data in case the monday account gets compromised.

No similar feature is available.

Allows you to specify the permission levels and roles of invited users.

You can change account permissions only after a new user has joined.

Compared to that, the similar features on both monday and Smartsheet include the following:

Single sign-on (SSO) for enterprise users to ensure swift account access with corporate credentials.
Mobile apps on Android and iOS to help users work remotely.
Allows third-party app integration for seamless workflows with existing tech stack.
Both monday.com and Smartsheet have different views (Gantt Charts and Kanban Board) to help you visualise project progress.
Automation of repetitive tasks to streamline workflow, allowing your team to focus on urgent projects and tasks.
Customisable templates that allow teams to create forms that suit specific business needs.
File-sharing capability to share, download, and view files and videos.

monday and Smartsheet Use Cases

In the monday.com vs Smartsheet debate, there's another thing to consider. Both platforms can help you execute portfolios, manage projects, assign tasks, and customise workflows.

Here's what you can use monday.com for:

Task management and timelines to simplify project management solutions.
Build customisable dashboards to track task results and measure marketing campaigns.
Use lead capturing, customisable forms, and contact management for CRM and sales.
In-app collaboration (messaging and built-in inbox) with teams across the organisation to ensure seamless remote work.
Develop software with iteration planning, bug tracking, and product roadmap features.
Jumpstart your creative projects with video products, editorial content, and marketing templates.
Use Gantt Charts and Timeline views for construction projects.
Table view for the HR team to onboard employees, professional development, and more.
Use real-time dashboards to track IT orders, agent time logs, client payments, open tickets, etc.

Take a look at the Smartsheet use cases:

Plan, schedule, report, and track your projects (conception to completion).
Manage resources, prioritise backlogs, organise request tickets, track issues, and more.
Communicate cross-departmental requirements, unify the brand standards, and approve visuals for marketing.
Plot milestones, visualise schedules, communicate deadlines, and navigate task dependencies for construction businesses.
Streamline content management and save time with client-facing and automating internal processes.

Common Use Cases of monday and Smartsheet

monday

Smartsheet

Task Management

Manage all your tasks in one platform, minimise manual work with automations, and turn task lists into workflows for better collaboration.

Check your tasks in multiple data views and customise pre-built templates for planning and budgeting goals.

Time Tracking

Track time spent on individual tasks using the automatic time-tracking column for better project management.

No stand-alone time-tracking feature you can rely on. There are third-party integrations, though.

Portfolio management

Create custom portfolios to group tasks and projects together. You can prioritise projects, resources, and create custom fields.

Use the Control Centre to deliver project consistency and visibility with automation of project creation, portfolio reporting, and more.

Workflow management

Instantly automate your customer workflows. Start by automating due date notifications with custom integrations.

Workflow automations can help streamline processes and time spent on repetitive tasks.

monday vs Smartsheet: Insight Into Possible Integrations

According to IBM, app integrations can help you connect different applications and systems together. That way, you can create seamless workflows and processes in a single and unified system for better synchronisation and data transfer.

Both Smartsheet and monday.com have this feature.

Smartsheet Integrations

Smartsheet WorkApps

This project management tool provides 100+ integrations and connectors. Some examples include:

Communication

Microsoft Teams and Slack

CRM

Salesforce

Content collaboration

Adobe Creative Cloud

Data visualisation

Tableau and Power BI

Ticket management

Jira

User management

Microsoft Entra ID and Okta

monday.com Integrations

monday Integrations

With 200+ integrations, the monday Work Management can be your go-to work app. Connecting with SaaS platforms can help you centralise information, work seamlessly, boost collaboration, and more.

Here are a few examples:

Collaboration

Google Drive and DocuSign

Data management

Google Sheets and Excel

Marketing

Mailchimp

Development

GitLab and Jira

Communication

Slack, Gmail, Outlook, and Microsoft Teams

Productivity

Todoist and Google Calendar

CRM and Finance

HubSpot and Salesforce

To better understand monday integrations, feel free to reach out to an implementation specialist. At Fruition, we can help analyse your needs, create automations based on your goals, and more.

monday.com vs Smartsheet: A Comparison of Pricing Plans

Pricing plans are crucial when choosing between monday.com and Smartsheet. On average, Forbes highlighted that companies spend USD 3,916 behind a SaaS tool per employee.

monday Work Management Plans

Freemium Plan: No charges.
Basic Plan: USD 9 per seat per month.
Standard Plan: USD 12 per seat per month.
Pro Plan: USD 19 per seat per month.
Enterprise Plan: Get a quote from the monday sales team.

Smartsheet Plans

Pro Plan: USD 9 per member per month.
Business: USD 19 per member per month.
Enterprise: Contact the Smartsheet team for a quote.
Advanced Work Management: Get custom pricing from the Smartsheet business team.

monday.com vs Smartsheet: Which One Should You Choose?

monday vs Smartsheet

In this monday.com vs Smartsheet debate, you've probably figured out that both tools have unique benefits and downsides. For many, the ideal work management platform would be monday.com.

Technically, you should choose monday if you want:

Ease of usage, user-friendly, and intuitive interface that's easy for your team to adapt to.
An app with vast customisation options, including project views, workflow automations, extensive templates, and more.
Unique integration feature with third-party apps to ensure versatility while managing diverse workflows.
Built-in collaboration and time-tracking feature for better team communication.

Similarly, go for Smartsheet if you want:

A spreadsheet-based project management tool that you're already familiar with (Excel) and is comfortable to use.
Powerful customisation options to help with data analysis on complex projects.
Portfolio management for high-volume projects.

Teams of any size go for monday Work Management because it's not complex to use. With it, you can transform workflow no matter how scattered your team is.

Do you want to learn more? Reach out to a monday expert at Fruition.

FAQs

Is monday Work Management better than Smartsheet?

Users love monday over Smartsheet because of the comprehensive features and easy-to-use interface. If your team needs advanced spreadsheet functionality, you would prefer Smartsheet. However, monday Work Management comes with ultimate time tracking and automation features. The choice should depend on your specific project needs.

Can you integrate Smartsheet with monday?

You won't find any built-in integration between monday and Smartsheet. Thankfully, third-party tools like Zapier and Make.com can help. There are also manual methods to sync data between these platforms. Feel free to reach out to an implementation consultant at Fruition to help you with these. With this collaboration, you can automate workflows, sync real-time data, and eliminate manual tasks between these platforms.

monday.com vs Smartsheet: Which one should you choose?

Go with monday because of its ease of use and intuitive interface for diverse project needs with automation and customisation. Choose Smartsheet if you need simple spreadsheet-based management. Consider specific workflow and team preferences before deciding on which work management platform to go for.

Monday Com Automation Integration