5 monday.com Expert Hacks: Turn Them Into Your Team's Secret Weapon for Productivity [2025]

Even with a strong user base of 245,000+ customers, monday users are barely scratching the surface of what this colourful workOS platform can truly do. This software can go beyond simple status updates and task allocations.

What if monday WorkOS can help? Backed by Forrester research, our team at Fruition deduced that this platform can save 15,600 hours and reduce meetings by 50%.

monday goes beyond pretty colours and satisfying checkboxes. Are you ready for some game-changing monday.com hacks?

1. The CTRL + B or CMD + B Bolt Switch Secret

Imagine this: You have 50+ boards in your monday.com account with over 10,000 items. Can a new user quickly find the right tasks on the correct boards when needed?

They'll spend a few minutes hunting through workspace folders. Wouldn't that be a waste of precious administrative time? Thankfully, we've got the right solution for your team.

The ultimate shortcut on monday.com would be to press CTRL + B or CMD + B. It will instantly pull up a universal search for the entire monday workspace overlay that lets you find:

• Boards

• Dashboards

• Documents

• Workspaces

Within seconds, this 'Bolt Switch' feature will display the recently accessed boards at the top. This lightning-fast navigation is like having a teleportation device for the monday.com universe.

2. 'Hide' Filters Column Discovery Trick

One of Fruition's implementation consultants, Tejas Singh, talked about this sneaky monday.com hack. He said, "If you want to quickly see the number of columns or column types in a single board, use the 'Hide' filter."

This option shows all the column types you've added in that particular board. Consider this a sneaky way to see them without squinting or scrolling at tiny icons.

The 'Hide' button at the top of your monday board will reveal everything you created months ago:

• A complete list of all your column types in a filter menu.

• Mentions whether you've got date pickers, people assignments, status columns, or formula columns.

All these will be laid out clearly with names and types. It's like your team will have X-ray vision for your board structure when onboarding new team members or auditing the setup.

Suzzane Castro, our monday implementation lead, also added, "If your board has a lot of columns and you want to rearrange them quickly. Click the 'Hide' filter and use the six dots next to each column name to drag & drop them into the order you want."

3. The CTRL/CMD + G Group Toggle Master Key

Are you tired of playing 'whack-a-mole' with your board groups? You don't have to click each arrow individually like a digital piranha.

Bruna Alves, our senior monday.com implementation partner, shared a solution. She said, "Close or open all groups at once with the CTRL + G or CMD + G options for a complete column summary."

This feature also helps you overcome the hassle of closing or opening them one by one. Consider this a productivity wizard shortcut that:

• Instantly collapses and expands all groups.

• Shows column summaries at the bottom of each group.

Consider this monday.com hack the Cliff Notes version of a classic yet chaotic novel. This feature transforms your board into a clutter-free, clean, and organised overview.

4. Status Column Conditional Logic Lock

Prakriti Chaubey, Fruition's associate automation consultant, introduced the Conditional Status Smart Column. She mentioned, "Adding conditional logic in the status column can help ensure that a particular status label only changes when specific fields (columns) are filled."

Most monday users miss this game-changing function of adding conditional logic to status columns, preventing status changes until fields are completed. It's best for:

• Process control in monday Work Management boards.

• Team members might not remember required fields before marking them Done. The conditional logic in status columns will lock progression behind completed prerequisites.

Imagine this: You're preventing a project from moving to 'Client Review' until the deliverable file is uploaded and the quality check column is marked complete.

This is like having a security guard for your workflow stages. It ensures nothing can slip through the cracks and hamper administration or data integrity.

5. Formula-Powered Duplicate Detective

There's a brilliant monday.com hack that turns your boards into smart databases. You can use the formula columns to automatically detect duplicates through connected board logic.

Prakriti also mentioned that you can use formula column logic to detect duplicates. She said, "You can use formulas to check if an item already exists in your monday database. Formulate a logic to check the existence through connected boards."

An example of the magic formula would be: (IF({Leads Pipeline#Names} <> "", "Duplicate", "Unique"))

This formula will:

• Check if a name already exists in your connected leads pipeline.

• Flags the name instantly as a duplicate.

• Avoids accidental creation of duplicate client records or overlapping project entries.

It will scan each entry against existing records to find a match. Sales leads can use this across multiple monday.com boards to ensure cross-referencing and data integrity.

How Can monday.com Experts Help With These Hacks?

monday.com hacks can transform your workflows and implement them effectively across complex organisational needs. Adding to that, monday.com consultants at Fruition don't just show you the shortcuts—we architect entire systems around these hacks.

We recently landed a monday Gold Partnership for the APAC region. We'll help you:

• Audit your current setup.

• Identify which hacks deliver the best ROI for certain processes.

• Create custom automation recipes that combine multiple tricks.

Think of it this way: It's the difference between knowing a few guitar chords versus composing an entire harmony.

Expert monday.com consultants like Fruition can ensure these hacks integrate smoothly with your existing workflows. We'll also train your team properly and troubleshoot any problems.

FAQs

Are monday.com hacks officially supported features?

Most in-app hacks in monday WorkOS use legitimate and creative ways to make the workflow smoother. These are safe to use, but features might change without notice. Don't forget to seek assistance from a monday expert to test hacks in non-critical boards.

Are there any cool monday.com features?

Some cool features in monday WorkOS include visual boards with multiple views and customisable workflows. The monday AI feature, automations, and integration marketplace are also great. It comes with collaboration tools, dashboards, and monday Docs.

What are some monday.com hacks?

Some monday hacks include using CTRL + B for board switching, enabling default item values to auto-populate fields, and customising item terminology. You can also leverage advanced filtering and sorting features for data management and more.