When you use the correct project management practices, your organisation can witness a 92% success rate in meeting objectives and deadlines.
However, managing your tasks or projects without proper software can get challenging. That’s where the dilemma of monday.com vs Asana comes into the picture.
These project management (PM) tools offer individuals and organisations a way to manage projects, collaborate across teams, and streamline processes. They are capable and easy-to-use PM software with paid or free plans.
Being geared towards different-sized businesses makes them easily customisable and have exceptional functionalities. That said, the question of monday.com or Asana still prevails.
In this blog post, we’ll discuss the differences between these PM tools and how they can help your business grow.
monday.com vs Asana: An Overview
Asana | monday | |
Free plan storage | Unlimited (100 MB per file) | 500 MB |
Free version user limit | 10 | 2 |
Integrations | 100 products, like Slack, Adobe Creative Cloud, and Vimeo | 70+ products like GitHub, Slack, HubSpot, Salesforce, and Mailchimp |
Workflow management |
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Pros & Cons | You can set due dates and times. Access the platform through a browser. Dependencies show ready and waiting tasks. Each project comes with one owner, and larger ones are slow to load. | You can create unlimited boards and docs. It also comes with an app. There’s no chat feature on monday.com. |
Support | Email and chat | 24/7 phone, email, and chat |
Insights into Asana vs monday.com: What Can These Project Management Tools Do?
Statistics suggest that the project management software industry will have a 15.7% CAGR between 2023 and 2030. This global market was valued at USD 6.59 billion two years ago.
In such a competitive landscape, both monday.com and Asana emerged as leaders. Let’s understand what these PM tools can actually do.
What is Asana?
Asana is defined as an easy-to-use work management and project management software. It helps organisations streamline team-based tasks and collaborate on projects.
The features of Asana include the following:
Task allocation and progress tracking
Customise workflows and automate processes
Project collaboration and communication
According to Forbes, Asana has over 200 integrations you can benefit from. Examples include apps like Dropbox, Salesforce, Google Drive, Slack, Zapier, etc.
About 85% of all Fortune 500 businesses use Asana to set company-wide goals and manage strategic plans. With this, you can automate workflows, streamline every task, and ensure resource management.
Did you know? As of September 2024, Asana delivered USD 15.9 million in operating cash flow. Similarly, customers spending USD 100,000 or more on an annualised basis grew by 17% YOY. The revenue generated was USD 179.2 million, which is a 10% YOY increase.
What is monday.com?
The monday.com tool is a SaaS platform geared towards helping organisations manage work and projects across various departments. HR, IT, marketing, design, software development, and operation teams can all use this software.
It comes with a robust free plan along with a monthly and annual one. You won’t need any coding or technical knowledge to use this flexible, scalable, and extensive software.
Some of the features offered by this cloud-based WorkOS platform include the following:
Helps improve productivity by managing teams on a single platform
Streamlines workflows due to the product and project management features
Customisable and easy-to-use interface with integration capabilities
Ability to see real-time data in different Gantt or Chart views for resource planning activities
CRM capabilities to organise and track leads along with invoice functions
Did you know? monday.com’s revenue in the second quarter of 2024 was USD 236.1 million, growing at a 34% YOY. The company also closed the largest deal of an 80,000-seat agreement this year. Moreover, the stock prices surged by 33.2% YTD in September 2024.
Asana and monday.com: The Showdown of Features
Asana: Basic Workflow
With Asana, you can collaborate on a per-task basis. Hence, you can break down larger ones into subtasks to make management easier and organise your team’s work.
All that is possible because of the following features:
Views | Lists, Gantt charts, Calendars, Kanban boards, and Timeline views can help manage projects efficiently. You can see which tasks to prioritise and avoid overlapping with unscheduled ones. |
Reporting | Universal reporting allows you to track team performance and monitor task status. It helps you troubleshoot problems, gauge project progress, and more. |
Workload | It lets you check the task allocation of projects for each team member (how busy they are) in a central view. Admins can set restrictions on the workloads to ensure seamless completion and tracking. |
Asana also has a suite of Automation features. With this, you can create custom rules to reduce errors, simplify workflows, and routine tasks.
monday.com: Basic Workflow
monday.com allows users to customise the project management product to fit their needs. For example, you can change the dashboard to meet the hiring pipeline of your HR team and also the supply management solutions for your IT team.
To better understand the complete customisation features available, you can reach out to a monday.com expert like Fruition Services. With their help, the monday PM tool will be simple to use, master, and set up.
Either way, the features include the following:
Dashboards | Check the project status in a visual and intuitive dashboard to track and reach company goals. You can easily create reports and get a high-level view to make data-driven decisions. |
Views | The 27+ views can give you a holistic overview of the ongoing, finished, and upcoming projects. Examples include Timeline, Map, Chart, Gantt, Kanban, and Calendar views. |
Automations | You can automate repetitive and manual tasks to ensure your team focuses on other operational work. For instance, the monday.com automation includes notifications for automatic reminders, time tracking, project status changes, etc. |
Collaboration | This software eliminates the need for manually managing long email threads. Instead, all communication and files, or monday Workdocs, are centralised and kept secure in the database. |
The Comparison: Explore the Use Cases of monday.com vs Asana
Comparing the features will help you explore the benefits of monday.com and Asana. You can also weigh the pros and cons of each PM tool and their unique needs.
Task Management
With monday.com, you can:
Create items and assign them to team members.
Generate dependencies to show the task order for completion.
Track progress in task manager and use monday automations to reveal task status.
Asana can help:
Monitor, assign, create, and set task goals.
Manage them via lists, boards, and timelines.
Streamline projects based on priority, updates, and progress
Workflow Management
Asana has features like:
Kanban, chart, and calendar view boards
Break the projects into units (subtasks/sub-subtasks) ideal for each team member.
The dependency feature ensures each task gets completed in the right order.
Workflow automation tools are in the paid version of Asana.
On the other hand, monday.com offers workflow management in the following manner:
Typical project views (Gantt charts, Kanban boards, etc.) to track progress
Lets you assign more than one employee to an item or task
Higher-level plans come with automation features
monday.com WorkOS also comes with automation features. However, it’s limited to 250 actions in the Standard Plan but 250,000 in the Pro Plan.
Portfolio Management
Asana has a dedicated portfolio management section to manage all ongoing projects in a single place. For instance, you can zoom out of the day-to-day tasks to find the status of each project.
Even though monday doesn’t have a dedicated portfolio management section, you get to use the feature ‘Groups’ to integrate all projects in a single section. You can also create a group to keep track of all the projects by revealing their status.
Asana and monday.com Pricing Plans: A Look at Affordability
How Much Does monday.com Cost?
The monday pricing model for the project management product includes a 14-day free trial to test the features. It usually operates on a price-per-seat basis.
Plans | Pricing (for 3 seats) | Features | Best for? | |
Free | Up to 2 seats 200+ templates 8 column types Three board creation Unlimited docs | Individuals who need work tracking software | ||
Basic | USD 9/seat/month | Includes features of free plan Unlimited views, items, and 5GB file storage Prioritised customer support Dashboards based on one board | Companies that need to manage all departments’ work in one place | |
Standard | USD 12/seat/month | Includes free + basic plan features Calendar, timeline, and Gantt view Guest access Automations and integrations (250 actions each/month) Dashboard creation by combining five boards | Organisations who want to optimise and collaborate their work across various teams. | |
Pro | USD 19/seat/month | Includes the features of free + basic + standard plans Chart view, time tracking, formula column Private boards with automations and integrations (25,000 actions per month) Dashboards can combine ten boards | Businesses that want to streamline complex workflows at scale. |
Apart from these plans, a monday.com Enterprise plan comes with a custom quote based on your company’s needs. With this plan, you can get the following benefits:
Exclusive features for your organisation
Enterprise-scale integrations, automations, and security
Multi-level permissions with advanced reporting analytics
Enterprise support and tailored onboarding
Dashboards can combine fifty boards
Asana Pricing
Asana comes with four pricing plans to choose from. This includes a free basic plan and two premium ones with a 30-day free trial.
Personal: Individual or small company needs for project management.
Starter: Growing teams required to track progress and hit deadlines.
Advanced: Companies that must manage a portfolio of work and goals.
Enterprise: Organisations needing coordination and automation of complex tasks without limits.
Plans | Pricing | Features | |
Personal | Free | Up to 10 teammates Unlimited tasks, storage (100 MB), activity log, messages, and projects Calendar, board, list views 100+ free integrations | |
Starter | USD 10.99/user/month | Up to 500 teammates Asana AI Gantt and timeline views Project dashboards, workflow builder, 250 automations per month | |
Advanced | USD 24.99/user/month | 25,000 automations per month, 100 portfolios Approvals, goals, lock custom fields, proofing Scaled security, time tracking | |
Enterprise | Custom quote | No user limit Unlimited essentials, views, resource management, SAML Advanced integrations, admin announcements, custom branding, premium support |
Apart from these, Asana offers an Enterprise+ plan suitable for companies needing strict compliance with precise controls and flexibility. This plan has features like audit logs, data loss prevention, SIEM integration, HIPAA compliance, etc.
Asana vs monday.com: Which One Should You Choose?
Needless to say, Asana and monday.com are both impressive PM tools. They offer unique features to manage projects, track tasks, generate reports, and collaborate with your team.
Even then, G2 reviews have rated monday.com as a better project management software than Asana for meeting company goals and business requirements.
They preferred the monday tool because of the ongoing product support, feature updates, and roadmaps offered.
monday.com has a rating of 4.7/5, and Asana is rated 4.3/5.
When choosing monday.com remember:
It’s best for first-time software users
Helps streamline and manage business workflows
This is the friendliest tool that doesn’t require tech knowledge
You’ll find 24/7 support from monday.com and its implementation specialists
It’s great for data-intensive projects because of the data visualisation options
This WorkOS platform is fit for any business on a tight budget. monday also allows for a constant line of communication between project teams.
Why Choose Asana?
You should opt for Asana because:
The core decision-making factor is the integration with the existing software stack currently being used
Seamless connection with different reporting and data apps with communication integrations
A no-budget PM software for up to 15 people in your small business to manage tasks
Did you know? If you want to use both of these project management tools, you can use the monday.com integration feature to add Asana to your workflow. With this, you can add tasks to Asana and see them automatically reflected on the monday WorkOS dashboard.
FAQs
Which one is a better project management tool, Asana or monday.com?
Both Asana and monday.com have a popular user base. By using these PM tools, you can manage teams, plan workflows, track projects, and automate tasks. Regarding monday.com vs Asana, the latter wins the race for software integrations. The former has better automation and customisation features.
Can Asana integrate with monday.com?
Yes, you can integrate Asana into monday.com. You can use the powerful collaboration features to centralise task management, streamline workflow, and easily communicate with teams. Indeed, the answer to monday.com vs Asana could be an integration between them.
Why is monday.com better than Asana?
Many prefer monday over Asana because of the extensive features, ease of use, and customisation options. To understand monday.com’s features, you’ll have to invest some time into learning the valued flexibility. monday implementation specialists like Fruition Services can help train you about the WorkOS dashboards, integrations, automations, customisations, etc. Unfortunately, Asana isn’t as versatile as monday.com.
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