monday.com vs Asana: Comparing Best-in-Class Project Management Tools

monday.com vs Asana

When you use the correct project management practices, your organisation can witness a 92% success rate in meeting objectives and deadlines.

However, managing your tasks or projects without proper software can get challenging. That’s where the dilemma of monday.com vs Asana comes into the picture.

These project management (PM) tools offer individuals and organisations a way to manage projects, collaborate across teams, and streamline processes. They are capable and easy-to-use PM software with paid or free plans.

Being geared towards different-sized businesses makes them easily customisable and have exceptional functionalities. That said, the question of monday.com or Asana still prevails.

In this blog post, we’ll discuss the differences between these PM tools and how they can help your business grow.

monday.com vs Asana: An Overview

monday.com vs Asana

Asana

monday

Free plan storage

Unlimited (100 MB per file)

500 MB

Free version user limit

10

2

Integrations

100 products, like Slack, Adobe Creative Cloud, and Vimeo

70+ products like GitHub, Slack, HubSpot, Salesforce, and Mailchimp

Workflow management

• Workflow designer
• Form builder
• Preset templates
• Project templates
• Budget tracking
• Automation builder

Pros & Cons

You can set due dates and times. Access the platform through a browser. Dependencies show ready and waiting tasks.

Each project comes with one owner, and larger ones are slow to load.

You can create unlimited boards and docs. It also comes with an app.

There’s no chat feature on monday.com.

Support

Email and chat

24/7 phone, email, and chat

Insights into Asana vs monday.com: What Can These Project Management Tools Do?

Statistics suggest that the project management software industry will have a 15.7% CAGR between 2023 and 2030. This global market was valued at USD 6.59 billion three years ago.

In such a competitive landscape, both monday.com and Asana emerged as leaders. Let’s understand what these PM tools can actually do.

What is Asana?

Asana is defined as an easy-to-use work management and project management software. It helps organisations streamline team-based tasks and collaborate on projects.

Asana board

The features of Asana include the following:

• Task allocation and progress tracking
• Customise workflows and automate processes
• Project collaboration and communication

According to Forbes, Asana has over 200 integrations you can benefit from. Examples include apps like Dropbox, Salesforce, Google Drive, Slack, Zapier, etc.

About 85% of all Fortune 500 businesses use Asana to set company-wide goals and manage strategic plans. With this, you can automate workflows, streamline every task, and ensure resource management.

Did you know? As of Q4 2024, Asana delivered USD 15.9 million in operating cash flow. Similarly, customers spending USD 100,000 or more on an annualised basis grew by 17% YOY. The revenue generated was USD 188.30 million, which is a 10% YOY increase.

What is monday.com?

The monday.com tool is a SaaS platform geared towards helping organisations manage work and projects across various departments. HR, IT, marketing, design, software development, and operation teams can all use this software.

It comes with a robust free plan along with a monthly and annual one. You won’t need any coding or technical knowledge to use this flexible, scalable, and extensive software.

monday.com dashboard

Some of the features offered by this cloud-based WorkOS platform include the following:

• Helps improve productivity by managing teams on a single platform
• Streamlines workflows due to the product and project management features
• Customisable and easy-to-use interface with integration capabilities
• Ability to see real-time data in different Gantt or Chart views for resource planning activities
• CRM capabilities to organise and track leads along with invoice functions

Did you know? monday.com’s revenue in the fourth quarter of 2024 was USD 268 million, growing at a 32% YOY. The company also closed the largest deal of an 80,000-seat agreement this year. Moreover, the stock prices surged by 33.2% YTD in September 2024.

monday.com & Asana Magic Quadrant

Asana and monday.com: The Showdown of Features

Asana: Basic Workflow

With Asana, you can collaborate on a per-task basis. Hence, you can break down larger ones into subtasks to make management easier and organise your team’s work.

Asana workflow

All that is possible because of the following features:

Views

Lists, Gantt charts, Calendars, Kanban boards, and Timeline views can help manage projects efficiently. You can see which tasks to prioritise and avoid overlapping with unscheduled ones.

Reporting

Universal reporting allows you to track team performance and monitor task status. It helps you troubleshoot problems, gauge project progress, and more.

Workload

It lets you check the task allocation of projects for each team member (how busy they are) in a central view. Admins can set restrictions on the workloads to ensure seamless completion and tracking.

Asana also has a suite of Automation features. With this, you can create custom rules to reduce errors, simplify workflows, and automate routine tasks.

monday.com: Basic Workflow

monday.com allows users to customise the project management product to fit their needs. For example, you can change the dashboard to meet the hiring pipeline of your HR team and also the supply management solutions for your IT team.

To better understand the complete customisation features available, you can reach out to a monday.com expert like Fruition Services. With their help, the monday PM tool will be simple to use, master, and set up.

monday.com work management workflow

Either way, the features include the following:

Dashboards

Check the project status in a visual and intuitive dashboard to track and reach company goals. You can easily create reports and get a high-level view to make data-driven decisions.

Views

The 27+ views can give you a holistic overview of the ongoing, finished, and upcoming projects. Examples include Timeline, Map, Chart, Gantt, Kanban, and Calendar views.

Automations

You can automate repetitive and manual tasks to ensure your team focuses on other operational work. For instance, the monday.com automation includes notifications for automatic reminders, time tracking, project status changes, etc.

Collaboration

This software eliminates the need for manually managing long email threads. Instead, all communication and files, or monday Workdocs, are centralised and kept secure in the database.

The Comparison: Explore the Use Cases of monday.com vs Asana

Comparing the features will help you explore the benefits of monday.com and Asana. You can also weigh the pros and cons of each PM tool and their unique needs.

Task Management

With monday.com, you can:

• Create items and assign them to team members.
• Generate dependencies to show the task order for completion.
• Track progress in task manager and use monday automations to reveal task status.

monday.com task management

Asana can help:

• Monitor, assign, create, and set task goals.
• Manage them via lists, boards, and timelines.
• Streamline projects based on priority, updates, and progress

Asana task management

Workflow Management

Asana has features like:

• Kanban, chart, and calendar view boards
• Break the projects into units (subtasks/sub-subtasks) ideal for each team member.
• The dependency feature ensures each task gets completed in the right order.
• Workflow automation tools are in the paid version of Asana.

Asana timeline view

On the other hand, monday.com offers workflow management in the following manner:

• Typical project views (Gantt charts, Kanban boards, etc.) to track progress
• Lets you assign more than one employee to an item or task
• Higher-level plans come with automation features

monday.com Gantt chart view

monday.com WorkOS also comes with automation features. However, it’s limited to 250 actions in the Standard Plan but 250,000 in the Pro Plan.

Portfolio Management

Portfolio Management in Asana

Asana has a dedicated portfolio management section to manage all ongoing projects in a single place. For instance, you can zoom out of the day-to-day tasks to find the status of each project.

Even though monday doesn’t have a dedicated portfolio management section, you get to use the feature ‘Groups’ to integrate all projects in a single section. You can also create a group to keep track of all the projects by revealing their status.

monday.com group feature

Asana and monday.com Pricing Plans: A Look at Affordability

How Much Does monday.com Cost?

The monday pricing model for the project management product includes a 14-day free trial to test the features. It usually operates on a price-per-seat basis.

Plans

Pricing (for 3 seats)

Features

Who is it for?

Free

Up to 2 seats

200+ templates

8 column types

Three board creation

Unlimited docs

Individuals who need work tracking software

Basic

USD 9/seat/month

Includes features of free plan Unlimited views, items, and 5GB file storage

Prioritised customer support

Dashboards based on one board

Companies that need to manage all departments’ work in one place

Standard

USD 12/seat/month

Includes free + basic plan features

Calendar, timeline, and Gantt view

Guest access

Automations and integrations (250 actions each/month)

Dashboard creation by combining five boards

Organisations who want to optimise and collaborate their work across various teams.

Pro

USD 19/seat/month

Includes the features of free + basic + standard plans

Chart view, time tracking, formula column

Private boards with automations and integrations (25,000 actions per month)

Dashboards can combine ten boards

Businesses that want to streamline complex workflows at scale.

monday.com pricing plans

Apart from these plans, a monday.com Enterprise plan comes with a custom quote based on your company’s needs. With this plan, you can get the following benefits:

• Exclusive features for your organisation
• Enterprise-scale integrations, automations, and security
• Multi-level permissions with advanced reporting analytics
• Enterprise support and tailored onboarding
• Dashboards can combine fifty boards

Asana Pricing

Asana pricing plans

Asana comes with four pricing plans to choose from. This includes a free basic plan and two premium ones with a 30-day free trial.

• Personal: Individual or small company needs for project management.
• Starter: Growing teams required to track progress and hit deadlines.
• Advanced: Companies that must manage a portfolio of work and goals.
• Enterprise: Organisations needing coordination and automation of complex tasks without limits.

Plans

Pricing

Features

Personal

Free

Up to 10 teammates

Unlimited tasks, storage (100 MB), activity log, messages, and projects

Calendar, board, list views

100+ free integrations

Starter

USD 10.99/user/month

Up to 500 teammates

Asana AI

Gantt and timeline views

Project dashboards, workflow builder, 250 automations per month

Advanced

USD 24.99/user/month

25,000 automations per month, 100 portfolios

Approvals, goals, lock custom fields, proofing

Scaled security, time tracking

Enterprise

Custom quote

No user limit

Unlimited essentials, views, resource management, SAML

Advanced integrations, admin announcements, custom branding, premium support

Apart from these, Asana offers an Enterprise+ plan suitable for companies needing strict compliance with precise controls and flexibility. This plan has features like audit logs, data loss prevention, SIEM integration, HIPAA compliance, etc.

Asana vs monday.com: Which One Should You Choose?

Needless to say, Asana and monday.com are both impressive PM tools. They offer unique features to manage projects, track tasks, generate reports, and collaborate with your team.

Even then, G2 reviews have rated monday.com as a better project management software than Asana for meeting company goals and business requirements.

They preferred the monday tool because of the ongoing product support, feature updates, and roadmaps offered.

monday.com has a rating of 4.7/5, and Asana is rated 4.3/5.

Why Choose monday.com?

When choosing monday.com, remember:

• It’s best for first-time software users
• Helps streamline and manage business workflows
• This is the friendliest tool that doesn’t require tech knowledge
• You’ll find 24/7 support from monday.com and its implementation specialists
• It’s great for data-intensive projects because of the data visualisation options

This WorkOS platform is fit for any business on a tight budget. monday also allows for a constant line of communication between project teams.

Why Choose Asana?

You should opt for Asana because:

• The core decision-making factor is the integration with the existing software stack currently being used
• Seamless connection with different reporting and data apps with communication integrations
• A no-budget PM software for up to 15 people in your small business to manage tasks

Asana and monday.com integration

Did you know? If you want to use both of these project management tools, you can use the monday.com integration feature to add Asana to your workflow. With this, you can add tasks to Asana and see them automatically reflected on the monday WorkOS dashboard.

Fruition became a monday.com Partner because we adore the product, its flexibility and how it helps transform our client's business operations to be resilient and scalable.

Our team of expert monday.com consultants help transform businesses with expertise in business process design and automation with complete software delivery and integration services. We support clients across all industries and departments to scale and optimise inefficient business processes.

FAQs

Which one is a better project management tool, Asana or monday.com?

Both Asana and monday.com have a popular user base. By using these PM tools, you can manage teams, plan workflows, track projects, and automate tasks. Regarding monday.com vs Asana, the latter wins the race for software integrations. The former has better automation and customisation features.

Can Asana integrate with monday.com?

Yes, you can integrate Asana into monday.com. You can use the powerful collaboration features to centralise task management, streamline workflow, and easily communicate with teams. Indeed, the answer to monday.com vs Asana could be an integration between them.

Why is monday.com better than Asana?

Many prefer monday over Asana because of the extensive features, ease of use, and customisation options. To understand monday.com’s features, you’ll have to invest some time into learning the valued flexibility. monday implementation specialists like Fruition Services can help train you about the WorkOS dashboards, integrations, automations, customisations, etc. Unfortunately, Asana isn’t as versatile as monday.com.