monday.com vs Todoist: The Ultimate Feature Comparison [2025]

Ishani Dhar Chowdhury
May 23
9 min read

Running a business requires ample task management and organisational skills. To achieve that, you're probably looking for the better option between monday.com and Todoist?

The task management software market is expected to reach USD 5.14 billion by the end of 2025. In the next four years, it'll be worth USD 9.09 billion, growing at a 15.3% CAGR.

Due to this growth, choosing the right software can be overwhelming. There are just too many products, features, and prices to compare. That's where the monday.com vs Todoist debate stems from.

In this blog post, we'll discover which tool is right for your business to stay organised, prioritise tasks, track progress, and more.

monday.com vs Todoist: An Overview of Main Features

Task management tools like Todoist and monday.com are both very popular. For example, more than 30 million users rely on Todoist. Similarly, 245,000+ users trust monday WorkOS.

Even with a larger consumer base, monday still wins the Todoist vs monday.com debate. According to G2, Todoist has a 4.4/5 star rating, and monday Work Management is rated 4.7/5 stars.

Take a look at the feature comparison that makes this rating possible.

Features	monday.com	Todoist
Integrations	200+ third-party apps	120+ third-party apps
Visualisation	Highly visual project views (Gantt, Calendar, Kanban, etc.), customisable dashboards, widgets, account insights, and more.	Calendar view, customisable project views, and integration with the Numerics tools for data visualisation. Use labels, priorities, and more to organise tasks.
Automation	Automate notifications, assign team members to tasks, certain workflows, and more.	Connect 1,000+ apps for integrations through automation partners like Make.com, GitHub, etc.
Customisation	Customise templates, boards, dashboards, automations, integrations, and more.	Tailor to-do lists to meet specific preferences and workflows. Customise Quick Add, sound effects, Sidebar, and Home View.

You can make an informed decision based on whether you need simple task management or comprehensive project management solutions. In case you choose monday Work Management, feel free to contact a consultant at Fruition.

With 10+ years of knowledge, our team of 22 highly talented monday.com implementation specialists will tailor the software to meet your every business need. We can help you set up automations, custom templates, seamless integrations, and more.

Talk to a monday expert

Introducing monday.com and Todoist: What Are They, Exactly?

According to Statista, SaaS tools have a customer base of 15 billion worldwide. Indeed, there are thousands of task management platforms for you to use.

But why should you choose between monday Work Management and Todoist out of all? To understand that, you must be clear about what each tool stands for.

What is monday.com?

monday Work Management helps you manage projects and workflows. You can also track daily tasks and team activities on this platform.

IT, Marketing, Sales, HR, and other departments can use monday.com to manage business operations in a single location. The different project views (Table, Kanban, Chart, etc.), automation, and template customisations allow you to tailor your workspace.

Be it a small, medium, or large company, the monday software has got you covered. The key features that can help this tool adapt to your work style include:

Fully customise how projects are presented visually to avoid missing deadlines and track task progress.
30+ dashboard widgets ensure important real-time data gets displayed properly to create summaries, track progress, and run reports.
No-code monday automations help you to customise workflows as you see fit to send notifications, assign tasks, reply to emails, and more.

What is Todoist?

Are you looking for a simple task management solution? Then, go for Todoist instead of monday WorkOS.

With it, you can keep your tasks organised, leading to an increase in productivity. The user-friendly interface makes it easier for you and your team to manage tasks or track projects.

Todoist lets users be in complete control of their projects, allowing them to create or prioritise tasks for small teams or individuals. Similar to monday Work Management, it comes with features like:

Filtering tasks based on priority status to prioritise what needs to be done in order.
Drag and drop tasks to rearrange them when the priority order changes.
Task management solutions that help plan and build workflows with features like labels, task descriptions, and more.
The minimalist design ensures that Todoist remains less crowded and more straightforward.
Easy collaboration that allows users to share projects, leave comments, and assign tasks.

Todoist and monday Work Management: The Battle of Features

Reports suggest that only 53% of the time working on projects is actually spent on productive tasks. Imagine how this would change if businesses started using task management software like monday.com or Todoist.

What are the main things these platforms can handle? That'll be project management, collaboration, and task organisation. Let's find out how their features make it possible.

monday.com Features

The monday WorkOS product has an estimated market share of 4.08% as predicted by 6Sense. It also ranks #10 in the project management sector.

All this was possible thanks to the unique features offered. Let's delve deeper into that:

#1. Project Management

Task management and assignment options with custom statuses (Done, Working on It, Stuck, etc.)
Project planning templates for deadline tracking, task assignment, progress monitoring, etc.
Project visualisation with Gantt Charts, Timelines, Kanban Boards, Calendar view, and more.
Extensive third-party integrations and monday automation features that ensure proper customisation of workflows.
Dedicated features to track resource usage and set budget limits for your business operations.

#2. Interface Layout

Intuitive, highly customisable, and vibrantly colour-coded.
Real-time status from a detailed project and task overview.
A user-friendly interface helps manage complex projects when you have many tasks in the pipeline.
Perfect for small-to-medium teams that need detailed project management in a drag-and-drop layout.

There's a steeper learning curve to using monday Work Management because it's feature-rich. If interested, Fruition can help train your team to use monday.com the right way.

Collaborate with a monday.com consultant

#3. Team Collaboration

Get real-time updates and collaboration with live document editing, brainstorming tools, etc.
Straightforward team communication with private messaging, group chats, tagging, and more.
Guests and clients can access specific monday boards (Admin controls the permission) to ensure seamless external collaboration.

#4. Project Visualisation

Data visualisation is one of monday Work Management's strong suits. It comes with:

Project visualisation with 15+ views like Kanban boards, Timeline Views, Gantt Charts, Workload, Calendar, etc.
Detailed reporting on resource allocation and project performance in dashboards.
Real-time data analytics for timelines and boards.
Supports timeline management and task dependencies.
Import spreadsheet data from Excel to add to monday Work Management.

#5. Customisation

Customisable dashboards, templates, and boards that create tailored workflows with automations and integrations.
Easily modify boards and create custom fields like monday Forms, monday Docs, etc.
Customisable dashboards with widgets for reports or metrics based on project data.
200+ templates that are fully customisable to suit various industries.

#6. Automation and Integration

Over 200 pre-made and third-party integrations with apps like HubSpot, Mailchimp, Zendesk, Gmail, Zapier, Trello, Zoom, etc.
Dedicated monday automation recipes that created workflows across integrated tools.
Syncs meeting data by integrating with Calendar apps. (Google, Outlook, etc.)

The only way Todoist will win the monday.com vs Todoist debate is by having a dedicated web plug-in.

Todoist Features

Todoist has a market share of 0.01% with a ranking of #42. While it has amazing features, they cannot compare with monday.com.

To understand who'll win the monday.com vs Todoist debate, you must analyse both their feature sets.

#1. Project Management

Similar to monday Work Management, Todoist offers labels, tags, and filters for task management in their to-do lists.
Create goals and to-do lists in Kanban style for faster task-tracking capabilities.
Kanban boards (called sections) and basic list view for project and task visualisation.
Customise the lists and projects with due dates, priorities, and filters.

Unlike monday.com WorkOS, Todoist doesn't offer any dedicated automation features for workflow flexibility. There aren't any budgeting or resource-tracking capabilities either.

#2. Interface Layout

Uncluttered design with a straightforward task tracker feature that's minimalistic and sleek.
The dashboard has a basic task overview with priority sorting and checklist options.
Intuitive for people who need assistance with small team tasks and personal projects.
Easy to use and has a minimal learning curve.

#3. Team Collaboration

When it comes to monday.com vs Todoist, the former takes the crown for team collaboration and communication. Even then, the latter comes with the following features:

Basic task collaboration that comes with adding comments and file sharing.
Team communication is limited to task comments or mentions.

#4. Project Visualisation

Basic list view for layouts, sorting options, and custom filters for task criteria.
Default views for Upcoming or prioritised for Today tasks.
Limited task tracking without reporting features for project insights.
No real-time data analytics and lacks support for advanced timelines or task dependencies.

Unlike monday Work Management, Todoist doesn't have a direct import feature from Excel.

#5. Customisation

Basic workflows can be created with custom labels and filters.
Custom fields are limited to labels, due dates, and priorities.
Limited dashboard customisation (only task views).
Many project templates, but not as extensive as monday.com.

#6. Automation and Integration

100+ integrations with apps like Slack, Dropbox, Outlook, Gmail, etc.
Basic task automations with apps like Gmail and Outlook.
Integrates with Google Calendar and Outlook Calendar for easy sync.
Browser plug-ins with Safari, Firefox, and Chrome to add tasks from web pages.

monday.com and Todoist: Similarities vs Differences

As you can see, both monday.com and Todoist are great task management tools in their own right. monday is great for complex projects, whereas Todoist works well with simple workflows.

That's why you must be clear about the monday.com vs Todoist similarities and differences.

Similarities

While monday.com and Todoist are task management tools with different target audiences, their core functionalities remain similar. Both platforms can:

Create tasks
Manage projects
Set deadlines
Sync across devices
Filter tasks
Customise workflows
Utilise integrations

These tools allow you to manage, assign, and create tasks with due dates, subtasks, and priority-setting features. Both have the traditional task view (Kanban board), but monday comes with Chart, Gantt, and more.

You can tailor workflows to meet project methodologies and integrate them with popular tools. For collaboration, you can add comments, reminders, and attachments to improve productivity.

Differences

Even with these similarities, monday and Todoist differ in their approach to task management. For example, monday Work Management is more enterprise-focused and comprehensive with its advanced features and customisation options.

However, Todoist is simple and user-friendly and is designed for individuals or smaller teams. They differ in the following manner:

	monday.com	Todoist
Target audience	Large enterprises and teams that need complex project management.	Small teams or individuals who need simple assistance with tasks.
Features	Customisation, automation, collaboration, and integration.	Simpler, user-friendly layout to create, organise, and manage tasks.
Complexity	Complex to learn without monday consultants.	Easier to learn than monday WorkOS.

Talk to a monday.com implementation specialist

Todoist vs monday: Pricing Plan Comparison

Both monday.com and Todoist come with a free plan. It allows users to explore the necessary project management features for simple and smaller tasks. Both of the tools also offer a 14-day free trial.

However, paid pricing plans can unlock advanced features, making them scalable for different task management needs. Before choosing between monday or Todoist, feel free to understand the pricing plans in detail:

monday Pricing Plans

Free: USD 0
Basic Plan: USD 9 per seat per month
Standard Plan: USD 12 per seat per month.
Pro Plan: USD 19 per seat per month.

For the monday Enterprise Plan cost, you can contact a consultant at Fruition. We'll understand your exclusive organisational needs, which will help us determine the exact price per seat per month.

Contact a monday.com expert

Todoist Pricing Plans

Beginner: USD 0 forever.
Pro: USD 5 per user per month.
Business: USD 8 per user per month.

Yes, Todoist is cheaper, but it doesn't come with half as many features and capabilities as monday Work Management. For instance, you cannot handle complex automations or integration needs with Todoist.

monday.com or Todoist: Which One Suits Your Business?

When choosing between monday.com and Todoist, everything depends on your business preferences and needs. We think you should go for Todoist if you're looking for a simple interface.

Compared to that, monday Work Management is here to meet your extensive task management needs. Fruition can help you set up the boards, create custom templates, add integrations, and migrate from existing tools.

Smaller teams and individual users (on a tight budget) should consider Todoist. However, monday.com will be a better option if you're a larger business and need advanced features and integration capabilities.

Todoist is easy to learn, but monday.com has a steeper learning curve. Thankfully, Fruition is here to assist you every step of the way.

Still, we suggest you try out both tools (their trial periods or free plans) to understand which one best suits your needs. The important factor is to choose a platform that fits your workflow, helps you stay organised, and makes your team productive.

FAQs

How is monday.com better than Todoist?

The monday Work Management software is better than Todoist because it can seamlessly assist teams of all sizes with complex project needs. Features like customisable workflows, time tracking, automation, integrations, and visual dashboards make it more advanced. Todoist is suitable for personal task management with simple lists, whereas the monday platform supports file sharing, collaboration, and more.

What's the difference between monday.com and Todoist?

monday Work Management is designed for teams of all sizes. Compared to that, Todoist can only be used for personal use or by small teams. monday.com offers advanced features that trump Todoist's simple task management solutions. Todoist excels in task organisation, while monday is perfect for complex team-based projects with customisable dashboards, data visualisations, unique workflow automations, etc.

Should you choose monday.com or Todoist?

If you're a small team or individual looking for simple productivity and task management, go for Todoist. It'll offer an intuitive and clean interface that's easy to use for organisational tasks. Go for monday Work Management if you want complex projects for larger teams, needing advanced project visualisation, extensive integration, and real-time collaboration features. It also offers customisable templates as comprehensive solutions for resource tracking, budgeting, etc.