monday.com vs MS Teams has been a long-standing debate. One is great for team collaboration, while the other is the perfect project management tool.
Many have tried to highlight which platform is the better solution: monday.com or MS Teams. But did you know there’s no right answer?Â
Some organisations find monday work management to be a better software, while growing enterprises find Microsoft Teams to be a powerful solution. G2 reviews suggest that monday was rated 4.7/5, whereas MS Teams had a rating of 4.3/5.
For instance, a medium-sized business will need monday.com WorkOSÂ to manage workflows and project visibility. However, MS Teams can be used for collaborative communication.
Both these SaaS platforms have features that’ll help your business grow and streamline operations. In this blog post, we’ll settle the debate—monday.com vs MS Teams—once and for all!
monday.com vs MS Teams: A Quick Overview
While monday work management and Microsoft Teams have some similar features, they are vastly different tools. For instance, the former is a project management tool, whereas the latter is a communication platform.
Here’s a quick breakdown of the basic differences:
monday.com | MS Teams | |
Features | Customisable workflows Project tracking Automation Reporting dashboards Time management Collaboration tools Visual boards | Video conferencing File sharing Meeting scheduling Collaboration Real-time document editing |
Ease of use | Intuitive interface that you can easily customise to meet business workflow needs. | Straightforward navigation and user-friendly features. |
Integrations | 200+ | 700+ (only for enhancing collaboration) |
Implementation time | One to three months | Three days to more than a month |
MS Teams vs monday.com: Understanding What They Are
Statistics suggest that the SaaS market will grow at a CAGR of 18.4% between 2024 and 2032. By then, it’ll reach USD 1,228.87 billion.Â
Doesn’t this growth singlehandedly prove how popular these tools have become? Especially MS Teams and monday.com. Microsoft Teams has over 320 million active users, whereas monday has 225,000 customers.
Let’s learn what these tools actually stand for and why they can’t be compared as a whole.Â
What is MS Teams?
Purpose: Team collaboration and communication
Being a cloud-based communication platform, Microsoft Teams facilitates utmost teamwork and collaboration within an enterprise. It’s basically a part of the Microsoft 365 productivity platform.
On MS Teams, you can:
Chat with team members, guests, and more.
Conduct video meetings.
Collaborate on documents to suggest edits or answer queries.
Share files in real time.
Create channels to organise discussion threads.
You can also provide guest access to freelancers or clients for seamless external collaboration.Â
What is monday.com Work Management?
Purpose: Project management and collaboration
The monday WorkOSÂ product helps your team to plan, track, and manage every aspect of daily operational tasks and ongoing projects. This cloud-based tool has unique templates, which are highly customisable.Â
On the monday.com project management platform, you can:
Use different work views (Gantt charts, Kanban boards, Calendar view, etc.)
Visualise workflow, track time, and collaborate with your team.
Automate repetitive tasks with automations in monday.com.
Integrate with various CRM, project management, collaboration, and scheduling tools.
All in all, the monday platform centralises project management needs across various industries and for all business sizes. Even then, you’ll need a monday implementation consultant to show you how the boards, automations, and integrations work.
monday.com vs MS Teams: The Comparable Features
As mentioned earlier, you cannot truly settle the debate—MS Teams vs monday.com. However, there are some features that you can compare.Â
Both tools can be used to help teams increase visibility and collaborate. Let’s take a look at the features that we can compare:
#1. Collaboration and Communication
Did you know that office workers spend at least 42% of their time on collaboration? Wouldn’t it be great if there were SaaS tools for it?
Both monday.com and MS Teams offer exceptional communication features.
MS Teams | monday.com work management |
Robust communication features with Microsoft 365 applications. | Communication and project management through seamless integrations with Zoom, Slack, etc. |
Chat, video conferencing, and voice calls for real-time collaboration | In-app messaging where you can comment and tag users for discussion. Collaborate on monday Workdocs and automate routine tasks. |
#2. Task Management and Organisation
MS Teams
Microsoft Teams offers a simple task management feature to enhance team productivity. It includes the following:
Integration with Planner and Tasks App: You can create, track, and assign tasks directly on MS Teams. Similarly, the Tasks App consolidates tasks from ‘To Do’ to provide a unified view of individual and team projects.
Real-time collaboration: Every department in your company can discuss projects and tasks within specified or general channels to ensure accountability and transparency.
Task notifications: Just like any other messaging app, MS Teams also rolls out automatic alerts to keep users informed about deadlines, messages, assignments, etc.
Other than these, you can add customisable tabs in various channels for easy access to project plans, updates, and more.
monday work management
In 2024, the monday.com tool became a leader in Adaptive Project Management and Reporting. Its USP is a highly visual and customisable board for task organisation.
The key functionalities that help enhance team productivity include the following:
Integrations with hundreds of apps to optimise work processes and enhance task management.Â
Real-time collaboration through file sharing, comments, task updates, and more.
Customisable boards and multiple work views let users optimise data visualisation to efficiently prioritise, assign, and track tasks.
You can also automate repetitive tasks and notifications to enhance the overall workflow with monday.com work management.
Do you want to implement this platform into your current tech stack? Feel free to reach out to monday.com implementation consultants like Fruition Services.
#3. Integration Capabilities
In a survey, 90% of respondents said that SaaS integrations with existing systems were very common. Similarly, 20% of them highlighted that data importing was highly time-consuming.
Thankfully, tools like MS Teams and monday.com make integrations easier.Â
MS Teams | monday.com | |
Number of Integrations | 700+ apps | 200+ apps |
Types of apps | Microsoft 365 applications for task management, file sharing, and streamlining collaboration. | Enables users to synchronise data, enhance collaboration, customise automations, and ensure efficient workflows. |
Apps you can connect | Outlook, SharePoint, Trello, Zoom, Asana, etc. | Slack, Salesforce, Zoom, Google Drive, etc. |
Advanced Features That You Can Compare Between MS Teams and monday.com
Automation Features
monday.com comes with a whole suite of automation capabilities. With these, you can streamline repetitive tasks like getting status updates, sending reminders, and more. The monday automations can enhance project efficiency and team collaboration.Â
Similarly, Microsoft Teams does support some automations. Examples include scheduling chat messages, using Power Automate to create workflows, and more.
Customisation and User Interface
You can customise the user interface of MS Teams. For instance, you can change:
The appearance between High Contrast, Light, and Dark. Â
Switch between List and Grid layouts.
Choose between Compact or Comfy chat density.
Select background settings and add video filters before joining meetings.
Add logos to pre-join screens in the waiting lobby.
The monday.com work management platform has better customisation capabilities. They include the following:
Adding widgets to customise dashboards like Battery to track the progress of multiple boards, Calendar to gather date-specific data, etc.
Resize the width of the columns individually, add more columns per your project needs, and more.
Build custom automations by choosing the correct triggers from templates or the dropdown list.
Set default values for each response item in Forms (hidden groups, status, dropdown columns, etc.).
Do you find this confusing? Don’t hesitate to reach out to a monday implementation consultant at Fruition Services. We’ll help with process mapping, solution design, configuration, system rollout, and more.
File Management
Compared to MS Teams, monday.com is less focused on document management. It allows the following:
Upload and attach files on each task to ensure easy access.
Custom permissions, live annotations, and version control.
View them as thumbnails and in list format for quick and organised storage.
Team members can connect and edit the documents in real time.
MS Teams excels in file sharing and collaboration only when the app is integrated with OneDrive and SharePoint.
monday.com vs MS Teams: How Much Do They Cost?
MS Teams and the monday project management tool have contrasting functionalities, but certain features are similar. That means the pricing plans will also be vastly different.
Before choosing between MS Teams and monday.com, businesses should compare the pricing.
MS Teams Pricing Plans
Microsoft Teams comes with a 30-day trial period.
With MS Teams, you can share content and stay connected with your team. The following plans will help you innovate:
Business Plans | Price | Exclusive Feature |
Microsoft Teams Essentials | USD 4 per user per month | Unlimited group meeting (30 hours + 300 participants) |
Microsoft 365 Business Basic | USD 6 per user per month | 1 TB of cloud storage for each employee |
Microsoft 365 Business Standard | USD 12.50 per user per month | Collaborative workspaces for co-creating using Microsoft Loop |
monday.com Pricing Plans
This project management platform comes with a 14-day trial period. Here’s a quick breakdown of the monday.com pricing plans:
Plan | Price |
Free | USD 0 for up to two seats |
Basic | USD 9 per seat per month |
Standard | USD 12 per seat per month |
Pro | USD 19 per seat per month |
Enterprise | Custom pricing based on needs |
Which monday pricing plan will suit your business? To learn more about this, you’ll have to connect with a monday.com expert at Fruition Services. We’ll evaluate your organisational and operational needs to give you the best course of action.
monday.com and MS Teams Integration: A Way to Get the Best of Both Worlds
What if you want both monday.com’s project management features and MS Team’s collaboration in a single SaaS platform? Well, there are two ways to achieve that:
monday Microsoft Team Apps: You’ll get to add monday.com boards to your MS Teams channels. The app allows you to customise notifications that will only be sent to you through a chatbot.
MS Teams integration: monday.com integrations allow users to trigger specific actions on the monday board when a condition is met. This integration lets you instantly turn updates, changes, and new items into messages on the MS Teams app.
To set up the integration, you can contact a monday implementation specialist. At Fruition Services, we’re experienced enough to streamline MS Team integrations, change automation triggers, and more.
monday.com vs MS Teams: Which One Should You Go For?
As you can see, it’s crucial to consider the unique strengths of monday.com and MS Teams before choosing them for your organisation. It all depends on your operational needs.
Do you need a communication tool? Then, choose MS Teams. If you want high-level project management, go for monday.com.
Ideally, choose monday.com work management in case your company needs:
Customisable workflows
Visual project tracking
Automation and collaboration
Extensive integrations
Resource management
Data visualisation
You should choose MS Teams if your organisation requires:
Good mobile accessibility
Custom communication channels
File sharing
Integration with Microsoft 365
So, who wins the monday.com vs MS Teams debate? That depends on your workflow and organisational requirements.
FAQs
Is monday better than MS Teams?
MS Teams and monday.com serve different purposes that make direct comparison challenging. The former is a communication tool, while the latter is a project management platform that comes with collaboration features. Even then, monday work management is a better option as it offers visual task tracking and customisable workflows. With MS Teams, you can benefit from real-time communication through video calls, chat, etc.
Can monday work with Microsoft Teams?
Yes, monday WorkOS comes with hundreds of integrations, and MS Teams is one of them. You can seamlessly connect monday.com projects with this communication tool. Similarly, with the monday.com Microsoft Teams App, you get to connect monday boards to selected channels and view them as tabs.
Are there any common features between monday.com and MS Teams?
When trying to find a winner for monday.com vs MS Teams, you’ll end up noticing that a few collaboration features are similar. Both tools have integration capabilities that allow users to ensure a unified workspace for communication and work management. Similarly, monday.com and MS Teams offer real-time updates through notifications, alerts, and emails. They also have similar task management features along with a user-friendly interface for workflow efficiency.
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