monday AI Use Cases for Work Management: A Look at Basic to Advanced Features [July 2025]

Ishani Dhar Chowdhury
6 days ago
8 min read

We attended the monday AI Assistant webinar held on July, 2025. The team learned a great deal about reducing manual work, receiving intelligent suggestions, and making better decisions.

Indeed, monday AI use cases can help you think smarter and work faster. Earlier, we wrote a blog post about monday CRM AI, highlighting how AI Blocks, Digital Workforce, and Product Power-Ups help sales teams.

In this blog post, we'll discuss how you can use the AI feature in monday Work Management.

monday AI for Work Management: Why Does It Matter for Your Team?

Imagine this: Your marketing team is juggling multiple campaigns. There will be issues with project status, deadlines, meeting notes, resource allocation, and more.

All that can delay project progress and hamper client relationships. Thankfully, you've got monday AI for Work Management. It'll help:

Get project status updates instantly.
Track deadlines without any issues.
Summarise meeting notes automatically.
Receive smart recommendations from team members.
Allocate resources for efficient task completion.

As a result, your team can focus on creativity and results instead of tedious manual processes. With such features, companies have also witnessed a 60% reduction in the time spent on administrative tasks.

The team of highly talented monday consultants at Fruition believe that enterprises have cut manual work by 50% using AI. The right monday AI use cases can also save time and help you:

Uncover risks across portfolios in real-time.
Monitor multiple (probably hundreds) projects at once.
Assign the right team member to a project or task.

Contact a monday Expert

monday AI Use Cases: The Basic Features for Work Management

monday AI Walkthrough for monday Work Management

Using monday AI in Work Management can transform the way you work. It'll make your workday smoother with structured inputs, rapid decision support, project analysis, managing risks, and more.

Getting Started With monday AI

monday AI Templates, and Support Articles

monday AI will be available only for admins having approvals. You can also enable/disable the feature from the Administration section.

Once approved and agreed to the monday AI Terms & Conditions, you can:

Look for AI features using the "star" symbol across your board, templates, columns, etc.
Find AI-powered templates like Creative Process, Feedback Digest, Finance Request Handling, and more.
Access the monday AI support articles in the Knowledge Base section for tutorials.

Some of the benefits of monday AI include automation of repetitive tasks, improved productivity, enhanced collaboration, and real-time insights. It's all thanks to the monday AI use cases.

Based on what we learnt from the webinar, we've compiled a list of the use cases that make monday AI for Work Management so great.

#1. monday Doc: Summarise + Generate

Anyone using monday Work Management will benefit from the AI features available in monday Doc. Perhaps you'd like to create a quick explanation of a product you're selling.

With AI in monday Doc, you can:

Summarise Text: Summarise an already written text in a few lines or paragraphs, depending on your needs. You can even edit the summary or ask monday AI to write it again.
Generate Text: Be clear and explain the exact topics you'd like to cover for the generated text. Once written, you can edit it (if needed) or add it to the document. You can even select the "suggested texts" at the bottom of the window for more precise information.

#2. monday Request Board: Translate + Extract

In this request board, you can use AI to structure it properly. monday Forms can help you with this. It'll have three entries: Name, Email, and Request.

If a requester is submitting info in the Form, all columns will be auto-filled with AI. It'll only work if the board has relevant columns with AI enabled to extract information. For example, you can autofill the following columns with AI:

Type of request.
Labels for the request.
Assigned owners for each item.
Sentiment of the request.
Summarise the text.
Urgency of the request.

The requester can write the request in their native language, and monday AI can translate it for you. It can detect the language and translate it for you without any mistakes.

You'll also get suggested replies in the original language of the request. Once you write a comment, the status will be automatically updated.

Ronelyn, one of our trained monday consultants, noted that her favourite monday AI feature would be to extract information from the updates section.

She also mentioned, "I had a client who wanted to export to Excel the subitem updates, but currently it's not supported. Only item updates can be exported. So, I used AI to extract all the subitem updates into a column (user, date, time, and the exact update)."

To get all that setup, you can reach out to a monday.com expert at Fruition.

Collaborate with a monday.com Consultant

#3. Board Automations: monday AI Blocks for Workflow

You can use every monday AI Blocks feature to generate a fully automated and streamlined workflow. Adding AI at every step of the process can make operations easier for the admin and your team.

Do you want to use AI in your board columns? Here's how: Click the three dots to enable autofill with AI. In the preview window, add a custom action (use fields from the board) to tell AI what to do.

Example: Assign labels and write with AI in columns from scratch. Once the prompts are added, it'll automatically convert to automation. Remember, AI processes will be based on the AI fields you use.

Note: If the AI process fails, you can investigate the automation history.

Let's take the example of a Global Tenders Board. Here, the sender will be external to the company.

With monday AI, they don't have to manually fill in too many details. Your salesperson will add the details in monday Form, automatically populating the board with the new tender information.

If PDF files are added, monday AI can be used to extract data for all columns to visualise relevant leads. After extracting data, the AI assistant will generate a proposal for the client using the relevant fields and specific columns.

Suzzane, an automation expert at Fruition, loves how monday AI helps extract data from PDFs without any hassle.

#4. monday Recruitment Board: Digital Workforce (Beta)

The webinar stated that all columns in this board will have AI except CV. With monday AI, you can:

Extract name.
Analyse skills.
Detect the level of seniority.

As part of the Digital Workforce feature in monday AI, the CoPilot can act as your private assistant to analyse and estimate each person's salary.

#5. monday AI Projects and Workflows

Being monday.com experts, we understand how monday AI Assistant can truly transform the way you work. Some use cases include:

Risk Insights: AI will identify risks and break down the different issues for each project. It'll then automatically notify the project owner.
Generate Report: AI will analyse all portfolios to build reports from dashboards and boards.

Apart from these, monday AI can help build workflows (as mentioned earlier). monday workflows will be easy to manage as it is similar to all entities on this platform (be it main or private).

To create the workflow with AI, click on the "Build Your Workflow with AI" option. Then, you'll have to:

Describe what you need in detail. (500 characters in this workflow builder)
Click on "Generate" to let monday AI go over the text, analyse it, and create a mock.

If you're satisfied with this, keep the workflow and start embedding the relevant criteria. In case you don't like the workflow, feel free to edit it.

Examples include: Form submitted > Status Change > Assigned > Notify People > Create Item on Another Board.

Note: Both Product Power-Ups and Digital Workforce features of monday AI are currently in Beta and will be available company-wide soon.

Talk to a monday Consultant

3 Advanced monday AI Assistant Use Cases with No-Code iPaaS Integration

monday AI represents intelligence in project management. It offers native AI capabilities that can be enhanced further with no-code iPaas tools like Make.com.

Ideally, monday AI Assistant's integration capabilities include:

Cross-board analysis and insights with board-level intelligence.
Item-specific AI capabilities offer contextual assistance for individual tasks.
AI-driven process optimisation for workflow automation.
Smart messaging and updates to enhance communication.
Intelligent data transformation and analysis as part of data processing.

#1. AI-Powered Health Monitoring

Can you use monday AI Assistant to monitor project health continuously and trigger external actions using Make.com? The implementation flow would include:

monday AI analyses project progress, team velocity, and budget status to generate a health score and risk assessment. This will help identify potential issues.
Make.com integration will then monitor the assistant's outputs using a webhook to process health scores and risk indicators. It will help trigger appropriate responses based on the AI insights.

The automated actions: Slack notifications to stakeholders about high-risk projects, Google Calendar scheduling for urgent project reviews, and Gmail alerts with AI-generated action plans.

#2. Resource Optimisation

Can you combine monday AI Assistant's analytical capabilities with external data? Yes, you can optimise resource allocation across projects using Make.com.

The advanced features include AI-driven skill-project matching, predictive capacity planning, performance-based allocation scoring, and more. Here's what the implementation flow looks like:

Data collection using Make.com to check team availability from Google Calendar systems, skill assessments from HRM platforms, and project requirements from monday Boards.
Next, monday AI will analyse team workflow distribution across projects to recommend optimal resource allocation for new projects and identify team members who might be overallocated.

The automated actions: Make automations will create a resource reallocation proposal, update project assignments automatically, send workload balancing recommendations, and schedule resource planning meetings.

#3. Intelligent Document Generation

Can you use monday to create a comprehensive project documentation? Yes, and you can also distribute it across multiple platforms. (DocuGen, DocCreate, etc.)

Here's how:

monday AI documentation to generate a comprehensive project retrospective, create technical documentation for the development project, and summarise lessons learned.
Make.com content distribution to format documentation for different platforms, create knowledge base articles and update internal resources.

The automated actions: Multi-platform publishing with Confluence pages for technical teams, SharePoint documents for stakeholders, client-facing reports in branded templates, etc.

There are other advanced use cases of monday AI with Make.com. To know about them, feel free to reach out to an expert at Fruition. Being a Make Gold and monday Silver Partner allows us to offer personalised services for optimal integration and workflow optimisation.

FAQs

How does monday AI automate repetitive tasks?

In monday Work Management, the AI feature automates repetitive tasks by using AI Blocks to categorise data and summarise key points. It can also trigger the next steps for a project automatically. As a result, monday AI can reduce manual efforts by speeding up workflows and allowing teams to focus on high-impact activities.

Can monday AI help teams manage project risks?

Yes, monday AI for Work Management can identify scheduling conflicts and workload imbalances. You can proactively check for potential delays using predictive modelling and real-time dashboards to alert teams. It can also help adjust schedules and ensure deadlines are met for better data-driven decision-making.

Can monday AI improve team collaboration?

monday AI use cases can enhance collaboration by translating and localising text from columns. It can also detect sentiment, generate summaries, autofill with AI, and more. Teams can now communicate globally and receive personalised recommendations. Using the extract info feature, you can gather actionable insights from meeting notes.