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When to Hire monday.com Experts: 6 Signs Your Team Needs Specialist Support [2025]
- Josh Jebathilak
- Sep 3
- 5 min read
monday WorkOS is powerful. Like, really powerful! The platform has a customer base of 245,000+ with a net dollar retention rate of 111%.
But here's the thing: just because you can set up your own monday.com workspace doesn't mean you should. Sometimes the smartest move is to admit you need assistance from a monday.com certified partner.
With over 15 years of experience, I've seen many teams struggle with DIY setup. They end up wasting time and creating messy workflows.
Eventually, they end up frustrated with failed integrations, boards, automations, and so on. Meanwhile, businesses that work with a monday.com implementation specialist are crushing their goals in half the time.
But when exactly should you stop Googling 'how-to' videos and start looking for professional monday.com setup services? Here are some clear signs it's time to bring in the experts.
#1. Your Team is Drowning in Manual Tasks
Does this happen to you? Employee 1 copies data from one board to another. Employee 2 sends the same status update email every Friday. The marketing team manually updates project statuses across these different boards.
That's exactly what happened at Risk 2 Solutions. Their project managers were spending a lot of time moving data around monday WorkOS. Thankfully, they collaborated with Fruition as their monday.com automation specialist. This helped them eliminate manual data entry and achieve 11x ROI, 780 hours saved, etc.
So, here are the red flags that prove you need monday.com automation help:
Team members complain about repetitive tasks.
Data lives in multiple places without syncing.
Someone's job description includes 'update boards daily.'
#2. Your Workflows Make Zero Sense
Let's be honest—your monday WorkOS setup probably evolved organically. That means you started with one board, then added another, and then created automations and dashboards.
Now the entire technical architecture is a beautiful mess that only makes sense to those who built it. BL Air faced this exact challenge with manual tracking across hundreds of units per project. They had no standardised process.
A certified monday.com workflow consultant at Fruition helped them implement automated workflows. That saved 540 hours annually and delivered 17x ROI.
Here are a few signs your workflows need monday.com professional help:
New employees can't figure out your system.
You have boards that nobody uses anymore.
Team leads have completely different setups.
#3. Integration Chaos Is Killing Productivity
Imagine this: Your accounting software connects with monday CRM, but the data doesn't match. You face issues when trying to sync with your marketing automation platform.
monday CRM integrations help centralise data, automate workflows, and sync existing tools. For example, Popology experienced an issue with fragmented data across multiple systems and spreadsheets.
The company had disconnected monday Sales CRM and production processes. With the help of a monday.com integration consultant at Fruition, they consolidated two separate software subscriptions into one. That eliminated duplicate data entry and saved them 45 hours monthly.
We can also use automation workflow apps like n8n or Make.com to create integrations that are strong.
Some integration warning signs include:
You're manually entering the same data in multiple places.
Information in different systems doesn't match.
Your team uses spreadsheets because 'it's easier.'
#4. Your monday.com Looks Like Frankenstein's Monster
Be brutally honest with me. Does your monday WorkOS setup make you feel proud? If your answer is no, then you must fix the underlying issues.
Most DIY setups without monday.com expert help grow like weeds. It's like a culmination of different features that don't really go together.
You add a column here, create a board there, and build an automation because you saw it on YouTube. But you forgot to analyse business needs and whether the technical architecture can work.
That's why its workflows look like something you cobbed together during a late-night caffeine bender. monday.com solutions architects won't just fix the problems, they'll design elegant systems that scale with your business.
You need Fruition's assistance because:
Your setup embarrasses you during client demos.
Adding new team members breaks existing workflows.
You're afraid to delete anything because it might break something.
#5. Nobody Can Create Useful Reports
According to IBM, business reports can increase efficiency, improve operations, drive revenue, and help make better decisions. Ideally, monday.com has reporting features that can give you a 360-degree view into operational insights and data.
If set up correctly, this feature can work wonders for your company. However, most teams end up with dashboards that show pretty charts of useless data.
One of our clients at Fruition, Tourism Northern Territory, struggled with manual reporting processes and the lack of collaboration between teams. Thankfully, they worked with our monday.com platform expert to automate campaign management and track budgets. As a result, they saved 1,020 hours annually while improving global team collaboration.
Some reporting red flags in your monday.com account would be:
Your dashboards look pretty, but don't drive decisions.
Creating reports takes hours of manual work.
You're still using Excel for 'real' reporting.
#6. Scaling Your Team Breaks Everything
Your business is growing and you've hired five new people last month. Suddenly, the monday.com setup that worked perfectly for 10 people is falling apart with 15.
HVAC Australia experienced a challenge. They couldn't manage 40 to 80 concurrent telecom infrastructure projects with manual Excel training. They sought assistance from a monday.com implementation specialist at Fruition.
This company then implemented monday.com Enterprise with centralised dashboards and automated scheduling. It led to a 10x ROI growth and saved them 1,056 hours annually.
Some scalability warning signs include:
New hires slow down existing team members.
Communication gets lost in monday.com noise.
You're constantly adjusting permissions and access.
Make the Smart Choice of Hiring a monday.com Expert
Look, I get it—hiring monday.com consulting services feels like admitting defeat. But it's actually the smartest business decision.
Think of it this way: You wouldn't build your own accounting software or design your website from scratch. Experts will make the process efficient, better, and faster.
There are 5,000+ monday.com consultants in the world. Fruition stands as a monday Gold Partner across APAC, the UK, and the US.
Being professional monday.com implementation specialists, we can:
Reduce time spent on admin tasks.
Improve project delivery times.
Increase team productivity.
Fruition Gets monday.com Right
At Fruition, we don't just implement monday.com. We transform how businesses operate. As a monday certified partner, we've helped 200+ clients turn their monday.com chaos into operational excellence.
Our monday.com expert services include:
Complete platform audits.
Custom workflow design.
Integration with your existing tech stack.
Team training.
Ongoing support.
We're not just a monday.com implementation company, we're strategic partners who understand the technology should serve your business and not complicate it.
Ready to transform your monday.com setup from frustrating to fantastic? Let's talk about how certified monday partners can get your team back to doing what they do best: growing your business.
FAQs
How long does it take to see results after hiring a monday.com expert?
Most businesses see immediate improvements in workflow efficiency within 2 to 4 weeks. Complete transformations by monday.com certified professionals strategically take up to 6 weeks or more. Many clients report time savings and better organisation from day one of implementation.
What's the ROI of working with monday.com consulting services?
Based on Fruition's case studies, clients consistently achieve 10-17x ROI within the first year. This comes from reducing admin time, improving project delivery speeds, better resource allocation, and eliminating manual tasks by monday.com automation experts.
Can monday.com integration consultants work with existing systems?
Yes, professional monday.com setup services specialise in seamless integrations with CRMs, accounting software, marketing platforms, and other business tools. They ensure data flows smoothly between systems without disrupting current operations.
