monday.com vs Trello: Which one is better [2025 Comparison]

monday.com vs Trello

If you’re looking for efficient task management tools, the debate on monday.com vs Trello would be on your radar. Each of these cloud-based platforms has unique collaboration and integration features.

For example, the monday WorkOS platform is robust and comes with various Map, Column, Gantt, and Calendar views. Compared to that, Trello only works on a simple Kanban and Column format.

So, which one should you choose? Trello has over 50 million users, while monday.com boasts 225,000 customers. monday work management was rated 4.7/5 by G2 reviewers, and Trello had a rating of 4.4/5.

Both monday.com and Trello are great options to help manage your work, scenarios, and specific needs. In this blog post, we’ll discuss which project management tool—monday.com or Trello—would perfectly fit your tech stack.

monday.com vs Trello: Differences At a Glance

Trello is best suited for simpler projects of smaller teams. Similarly, monday work management can handle that along with complex projects and larger teams.

Think of it this way: Trello can only handle small-scale projects, but monday.com handles projects, customer relationships, workflows, and more. Here’s a quick overview of the differences:

monday work management

Trello

Ease of use

Doesn’t sacrifice high-level capabilities even though it’s customisable and easy to use.

Drag-and-drop interface that’s simple to use and easy to learn.

Features

Customisable dashboards Drag-and-drop widgets Advanced no-code automations and integrations Seamless collaboration

Kanban-style boards that come with lists and cards Quick automation with Butler Due date settings and checklists

Integrations

Over 200 integrations

200+ integrations

Storage

5 GB to 1,000 GB based on the plan you choose

Unlimited with a 10 GB to 250 GB limit for each file, depending on the plan

Views

27 views: Gantt, Timeline, Workload, Kanban, etc.

7 views: Calendar, Map, Timeline, etc.

Additional products

Only one product

monday CRM monday Service monday Dev

The best part about monday.com is that it has experienced implementation consultants. monday experts at Fruition can help you understand, customise, and implement this project management software.

monday vs Trello: Which Tool Has the Better Features?

Currently, Gartner reports that <85% of businesses use project management software. By 2026, this market can reach a valuation of USD 7 billion.

You’ll find monday.com and Trello in the list of the top platforms. Since Trello is simple, it does offer fewer features than monday. Let’s understand that in detail:

monday Work Management Features

monday.com project management template

The monday WorkOS platform can be labelled as the ‘ultimate tool for project management.’ It comes with unique features to build robust customer relationships and organise operational workflow.

The advanced capabilities of monday work management include the following:

Customisable Dashboards

monday.com custom dashboard

You can build dashboards based on templates or from scratch to meet your business needs. Use drag-and-drop widgets to make changes and get a high-level view of the projects your team is working on.

This way, you can make data-driven decisions without any issues.

Board Views

monday board views

As mentioned earlier, monday WorkOS comes with more than 27 board views to help you give an overview of the projects. You can holistically check data in the form of Kanban, Gantt, Calendar, Map, Timeline, and Chart.

This way, you can keep track of all the projects from different angles.

Automations

monday.com automations

monday work management comes with advanced automation features that are usually built-in. You can use templates to automate recurring tasks like asking for updates, sending reminders, task completion notifications, and more.

With the automation on monday.com, you get to customise the workflows based on your business requirements.

Streamlines Collaboration

Team collaboration on monday.com

When it comes to Trello vs monday.com, the latter takes the trophy for collaboration options. With this, you no longer need unnecessary meetings or long email threads.

On the monday platform, you can centralise communication and share files in a single place.

Features Offered By Trello

Trello project management template

For many startups, freelancers, and smaller teams, Trello seems like a functional and easy choice. Here are the features that make this possible:

Simple Dashboards

Trello dashboard

The core structure of Trello includes cards, lists, and boards. Take a look at what they denote:

• Boards are the projects.
• Lists are the stages/categories.
• Cards are the individual tasks.

On the cards, you can add customisations like to-do lists, assign users, add deadlines, and more.

Automation Feature

Trello automation

While Trello doesn’t offer huge capabilities for automations, it can still do it to some extent. For instance, the Butler feature gives you the ability to create easy automations. Examples include sending real-time task notifications, changing a card’s status, and more.

Different Work Views

Trello work views

Trello’s default interface includes the Kanban view. While this is Trello’s USP, you can still change the work view to meet your project needs. You can choose from timeline, map, table, and calendar views.

Management Permissions

Trello workspace permissions

This project management tool lets you manage users in real time. It also comes with content management permissions and a 99.99% uptime. Trello meets compliance certifications as well.

Trello vs monday.com: What Can You Integrate?

Trello vs monday.com

According to IBM, SaaS integrations are a way of connecting applications with other systems on your tech stack. In the next year, SaaS expenditure will grow by 22%, highlighting the need for robust integrations.

When learning more about monday.com vs Trello, you’ll come across this important deciding factor. Think of it this way: You’ll need the new project management platform to integrate with your existing tech stack and work with other tools.

Take a look at the difference in integrations:

Product

Tools

Use Case Example

Trello

Slack, Google, Jira, etc.

Automatically post Trello conversations in Slack channels and create new Jira tickets.

monday.com

Microsoft Teams, Zoom, HubSpot, Jira, Salesforce, etc.

Have seamless communication and collaboration on Zoom and Microsoft Teams. Streamline marketing with HubSpot and CRM capabilities with Salesforce.

Trello integrations

The Trello platform integrates with 200+ other tools. Once connected, you can use inbuilt automations to create commands, buttons, and rules.

monday.com integrations

Similarly, monday work management also offers 200+ integrations that you can set up without needing coding knowledge. This way, you can keep all your operational data in a connected, singular place.

monday.com work management also offers a way to integrate Trello. For instance, you can create cards on Trello and see them getting automatically reflected on monday.com boards as a new task.

Trello vs monday.com: In The News

Both Trello and monday.com are famous tools used by millions of people worldwide. That’s why you’ll find them on the news quite often.

Personal Data Leaked: Trello Faces Consequences

Trello

About 15 million Trello users have noticed that their personal details are being sold on hacking forums. Thankfully, Trello's firewall hasn’t been directly breached. Instead, hackers managed to find data by scraping the site.

Users say the platform isn’t necessarily a sensitive data or password-safe repository.

Data Safety

Trello uses industry-standard TLS to create secure connections unique to the 18-bit AES encryption. Data exchange is supposed to be safe.

Data security

But is data safe on monday.com? The platform is encrypted at 256 bits, and data is sent through TLS 1.2, which adheres to the FIPS 140-2 certification standard.

The company also focuses on external audits, penetration testing, and high data protection standards. Earlier in 2024, there was a phishing attack using a ‘Share Update’ feature. Thankfully, no customer data was compromised, and monday later removed the feature altogether.

Fourth Quarter 2024 Results: monday.com Performs Well

monday.com

The latest monday.com news highlights how the company’s revenue grew 32% YoY to reach USD 268 million in the fourth quarter of 2024. They also generated USD one billion in ARR with a 111% increase in the net dollar retention rate.

Other than this, Elevate 2024 was a huge success. Even the team at Fruition went to the Australia conference. It was filled with informative sessions, valuable insights, and more.

On a funny note, monday.com used Google AdWords to rank their website whenever someone searched for Trello. “monday.com is so much better”—this is what you’ll see!

monday.com ranking for the keyword "Trello"

monday.com vs Trello: A Comparison of Pricing Plans

monday vs Trello

Forbes reports that 50% of small businesses fail in the first five years of their operation. One reason would be the lack of financial preparedness.

Entrepreneurs often overlook the reality of their business operations and invest too much in SaaS tools during launch. That’s why it’s crucial to assess your funds and choose before settling the monday.com vs Trello debate.

Here’s a breakdown of their entire pricing plans:

monday Work Management Pricing

monday.com work management pricing

Plan

Price (per user per month)

Suitable For?

Free

USD 0 for up to two seats

Solopreneurs or freelancers looking to track their work.

Basic

USD 9

Managing your entire team’s work on a single platform.

Standard

USD 12

Collaborating and optimising your work across every department.

Pro

USD 19

Streamlining complex workflows to meet your scaling business needs.

Apart from these, you can go for the monday Enterprise Plan. The price for that will depend on your specific organisational and operational needs.

If you need help opting for this plan, feel free to reach out to a monday consultant at Fruition. We’ll help by process mapping, designing the solution, and seamlessly configuring the platform.

Trello Pricing

Trello pricing

Plan

Price (per user/month)

Suitable For?

Free

USD 0 for up to 10 collaborators per Workspace

Small teams and individuals wanting to organise projects.

Standard

USD 5

Small teams that need to scale collaboration and manage work.

Premium

USD 10

Teams that need to visualise and track multiple projects in different work views.

Enterprise

USD 17.50 (for 50 users est.)

Enterprises or larger organisations looking to connect work across teams with seamless control and better security.

Similar to monday.com, Trello also offers a 14-day free trial. But that’s only for the Trello Premium plan.

Trello vs. monday.com: The Other Factors to Consider

Unique Features

monday.com vs Trello features

Needless to say, monday.com WorkOS has the better features for project management. Some of them include the following:

• Time tracking goes beyond logging hours and gives you an idea to compare estimated time vs actual time taken on tasks.
• Unique data visualisation on monday.com helps you keep track of your team’s bandwidth, task progress, and more.
• monday WorkCanvas acts as a collaborative feature that lets your remote team ideate on a digital whiteboard.

On the other hand, Trello doesn’t come with a full suite of tools like monday. However, it’s really good at meeting collaboration basics.

With Trello, you can meet these project management capabilities:

• Add members to your projects.
• Assign tasks to team members.
• Follow up using the comments section.
• Add files to each card and ask for task updates.

When compared to monday work management, Trello falls short on team management and advanced collaboration features.

Ease of Use

One factor that’ll decide the winner in the debate—monday.com vs Trello—is their usability. Here’s why Trello is easier to use than monday.com:

• Kanban-based projects are easy to understand.
• Each Trello board represents a project.
• Within the boards, you can create lists and categorise the stages of each task.
• Add team members for each card on the list to assign work.
• The due dates, colourful labels, and task descriptions are straightforward.
• Your team can simply drag cards to the ‘Done’ column once a task is completed.

Compared to this, monday work management can be trickier to navigate and understand for beginners. That’s why you’ll need assistance from a monday consultant like Fruition.

We’ll help you customise the columns, create specific views, and automations. To avoid clutter, we can organise the monday boards based on your business needs and preferences. The team will also ensure robust change management by offering monday training during the system rollout and ongoing support.

Customisation

When it comes to customisation, monday work management takes the crown. While it might take a few months to learn, it’ll all be worthwhile.

The platform can be customised to adapt to your workflow. Here’s how:

• Different Views: Timeline for visual planning. Gantt charts, Calendar views, and Kanban boards for number-heavy precision. You can manage the workload with proper customisation to meet your preferred style.
• Dashboards: It aggregates metrics and data for every project to them in a visual interface. There are 50+ apps and widgets that you can drag and drop to change some board elements.
• Real-Time Tracking: The interface also offers real-time tracking that makes it possible for you to see budgets and deadlines to manage resources properly.

Compared to that, Trello gives a bare-bones visual for every card and list on the board. It’ll give you an idea of the project’s progress, the way members interact, and more. However, Trello cannot help you understand the project’s schedule or manage resources.

Trello vs monday.com: Which One Should You Choose?

No manager, team, department, or organisation will have identical needs. Therefore, your choice of project management tool will depend on unique requirements.

Examples include budget, preferred functionalities, unique features, task types, integrations, business size, and more. So, in the debate 'monday.com vs Trello,' which platform should win?

Choose Trello if you want:

Trello

• Simple drag-and-drop features
• Kanban-style platform
• Work independently or with a small team
• An easy work management tool
• Small budget and simple features

However, go for monday.com if you want:

monday project management

• A flexible and customisable tool that meets your company's needs
• A robust platform with high-level work management and no-code automations
• To get proper analytics and insights on your projects
• Optimise team performance with real-time data visualisation

If you’ve decided already, feel free to reach out to Fruition for a monday consultation.

FAQs

Which one is better, monday.com or Trello?

The winner of the debate between monday.com and Trello will depend on your enterprise’s needs, budget, project scope, and other operational factors. Trello is an affordable, visual tool that’s straightforward and can do simple task management. However, monday work management is a highly customisable platform with automations, reporting, and advanced feature capabilities suitable for larger businesses and complex projects.

Can we integrate Trello with monday?

Yes, you can easily add your Trello account to monday.com with the help of monday consultants like Fruition. For instance, these experts will help sync the boards in both apps so that new cards on Trello get reflected on monday.com as new items. They’ll help you link the platforms, customise their uses, and add automations while keeping in mind the limitations.

What are the cons of using Trello as your project management software?

While Trello project management is simple, it’s not as intuitive as monday.com. For example, the former comes with data security concerns, limited customisability, and insufficient advanced features. Unlike monday work management, Trello heavily depends on external integrations, which can be a challenge for non-technical users.