monday.com vs Microsoft Planner [2025]
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monday.com vs Microsoft Planner
In an earlier blog, we compared Microsoft Teams with monday Work Management. During the research, our team realised some are also seeking an answer to the monday.com vs Microsoft Planner debate.
The thing is, both Microsoft Planner and monday.com have prominent task management capabilities. However, they differ as per user preferences and needs.
According to Fortune Business Insights, the task management market will have a CAGR of 13.3%, reaching USD 4,535.50 by 2026. Even with this growing market, only 16.8% of teams accomplish >70% of their planned operational tasks each week.
With hundreds of such SaaS tools in the market, how will you differentiate between the best ones? In this blog post, we'll aim to answer the monday.com vs Microsoft Planner debate.
Microsoft Planner vs monday Work Management: At a Glance
Microsoft Planner vs monday Work Management
Recent G2 reviews suggest that Microsoft Planner has a 4.2 out of 5 stars rating. Similarly, reviewers rated the monday Work Management as 4.7/5 stars.
Take a look at the basic differences that affect this rating:
Microsoft Planner
Features
Workflow automations
Template customisation
Different views (Kanban, Timeline, etc.)
A card-based system like Kanban boards
Basic task templates
Microsoft 365 access
Ease of use
Visual interface with drag-and-drop features
Easy for Microsoft 365 users.
Integrations
200+ third-party apps like Slack, Jira, HubSpot, Zoom, Mailchimp, etc.
Seamless integrations with Microsoft products, Viva Goals, Timeneye, etc.
Use cases
Collaboration, work management, automation, etc.
Task management within Microsoft 365.
monday.com vs Microsoft Planner: The Basics
A PwC report highlights that 77% of enterprises have a well-documented project management method. However, there's still room for improvement.
Before onboarding your team on monday.com or Microsoft Planner, you must know a few basic things about both tools.
Monday.com vs Microsoft Planner Comparison
Comprehensive feature comparison highlighting Monday.com's extensive capabilities
Feature
Microsoft Planner
Notes
Core Features
Task Management
Yes
Monday.com offers more advanced task dependencies and subtasks
Custom Views
Yes
No
Monday.com includes Timeline, Kanban, Calendar, Map, and more
Time Tracking
Yes
Add on
Native time tracking in Monday.com with detailed reports
Workflow Automation
Yes
Add on required
Monday.com has 250+ automation recipes and custom flows
Custom Fields
Yes
No
30+ column types in Monday.com vs basic fields in Planner
Forms
Yes
No
Advanced form builder with conditional logic in Monday.com
File Storage
Yes
Partial - Limited
Monday.com offers unlimited file storage on Enterprise plan
Visualization & Reporting
Dashboards
Yes
Add on required
Monday.com offers 15+ widget types and real-time data
Charts & Graphs
Yes
No
Advanced analytics and custom visualizations in Monday.com
Resource Management
Yes
Partial - Limited
Workload view and capacity planning in Monday.com
Custom Reports
Yes
No
Monday.com enables complex data analysis and export
Portfolio Management
Yes
No
Cross-project tracking and portfolio views in Monday.com
Collaboration Features
Team Communication
Yes
Monday.com offers thread-based discussions and @mentions
Guest Access
Yes
No
Monday.com allows unlimited guests with granular permissions
File Collaboration
Yes
Monday.com integrates with multiple storage providers
Mobile App
Yes
Monday.com app has higher user ratings and more features
Real-time Updates
Yes
Both offer real-time notifications and updates
Integration & Development
Microsoft 365
Yes
Planner has native integration, Monday.com via connector
Third-party Apps
Yes
No
200+ integrations in Monday.com marketplace
API Access
Yes
Partial - Limited
Monday.com offers GraphQL API with better documentation
Custom Development
Yes
No
Monday.com apps framework for custom solutions
Webhooks
Yes
Partial - Limited
Advanced webhook support in Monday.com
Security & Compliance
SSO
Yes
Both support major SSO providers
Audit Logs
Yes
Partial - Limited
Detailed activity tracking in Monday.com
Data Encryption
Yes
Partial - Limited
Both offer encryption at rest and in transit
Compliance
Yes
Partial - Limited
Monday.com: HIPAA, GDPR, SOC 1/2/3, ISO 27001
Permission Settings
Yes
Partial - Limited
More granular controls in Monday.com
Scaling & Support
Customer Support
Yes
No
24/7 support and dedicated success manager in Monday.com
Training Resources
Yes
Partial - Limited
Monday.com offers academy and certification programs
Performance
Yes
Partial - Limited
Monday.com handles larger datasets more efficiently
Customization
Yes
Partial - Limited
More flexible and customizable platform in Monday.com
monday Work Management
What Is It?
Used by over 225,000 people, this monday product was named a 2024 Magic Quadrant Leader for Adaptive Project Management and Reporting. Being a top global software, monday comes with unique features to help teams manage projects, teams, and more.
Standout Features
monday features
The monday Work Management platform comes with customisable templates. You can create and shape the tool per your team's needs. Easy-to-use dashboards, 200+ integrations, and pre-made automation recipes make this software ideal for workflow management.
Who Is It For?
monday Work Management can create an intuitive workspace for teams of all sizes and industries. Organisational leaders across various industries can use monday because of its adaptable, customisable, scalable, and flexible design.
MS Planner vs monday Work Management: Core Feature Comparison
According to Statista, the SaaS market will witness a 19.38% CAGR between 2025 and 2029. By then, the industry will be worth USD 793.10 billion.
This popularity can be attributed to the unique features offered by such tools. Take a look at the core features that make MS Planner and monday.com stand out.
Customisation Capabilities
monday.com capabilities
Microsoft Planner has limited customisation compared to monday.com. For instance, the latter offers custom fields, automation, and views to help generate tailored reports.
monday Work Management
Microsoft Planner
This flexible platform can help users create custom workflows, task boards, and dashboards to meet operational needs.
It offers basic project organisation and task management, allowing you to group tasks into buckets, assign them, and track progress.
Teams can easily assign tasks, track their progress, set due dates, and add powerful integrations. There are templates for CRM, Marketing, HR, and more.
MS Planner only integrates with Microsoft Office 365 apps and MS Teams. You’ll need additional CRM and SharePoint tools for advanced functions.
MS Planner capabilities
Communication Features
Both MS Planner and monday.com facilitate communication within the task or project. As a result, every team member can track discussions and share updates through comments in real-time.
They can integrate with third-party tools like Gmail and MS Teams for easier and seamless collaboration. Users can send notifications, progress updates, and more.
The only difference is monday WorkDocs. This feature helps your team reduce file sharing and work on the platform live.
Communication on MS Planner
Automation Capabilities
monday automations
Reports suggest that over 85% of IT professionals consider automation an effective and important part of SaaS operations. That's why tools like monday.com and MS Planner have this feature.
monday
MS Planner
The monday platform comes with highly advanced automation capabilities to streamline workflows, send notifications, and reduce repetitive tasks.
You can use basic automations through the Microsoft Power Automate (Microsoft Flow) feature. With this, you can automate task status updates and notifications.
Comes with pre-built automation recipes or you can create custom automations without any coding.
The automations are limited as compared to monday Work Management. You’ll also have to set up flows for complex tasks.
All in all, automations on monday.com are easy to set up with custom triggers. Once done, users can get automatic updates, easily notify team members, and automatically move items across boards.
MS Planner automations
monday.com vs Microsoft Planner: Pricing Plans
Gartner had forecasted that annual SaaS expenditure might grow by 19%. Even then, 25% of the products will be over-deployed or underutilised.
When investing in a project management tool like monday or MS Planner, you must be aware of all the pricing plans.
monday Work Management Pricing Plan
monday Work Management pricing plans
monday comes with a free forever plan for its Work Management product. Beyond that, the plans offer a 14-day free trial.
Take a look at the monday plans cost: (based on 10 seats)
- Basic: USD 9 per seat per month.
- Standard: USD 12 per seat per month.
- Pro: USD 19 per seat per month.
- Enterprise: Get a quote from the monday sales team.
Microsoft Planner Pricing Plan
Microsoft Planner pricing plan
MS Planner will be available in the Microsoft 365 suite if you buy it. Beyond that, you'll have the following plans:
- Planner Plan 1: USD 10 per user per month.
- Planner and Project Plan 3: USD 30 per user per month.
- Planner and Project Plan 5: USD 55 per user per month.
The Plans 1 and 3 come with a free 30-day trial period.
Can You Integrate monday.com with Microsoft Teams and Planner?
monday and MS Planner integration with Make.com
Do you want to use MS Planner along with monday Work Management? Melinda Miller did that with the GraphQL API.
It'll duplicate the work in MS Planner and generate reports through dashboards on the monday tool. Many users have also suggested using Webhooks and other plugin options.
However, the team at Fruition believes that the monday and Microsoft Planner integration will be best suited to the Make.com platform. We'll help you sync data between these two platforms to enable automated workflows and seamless integrations.
Being a certified Make Gold partner ensures we're highly qualified to offer advanced automations and enterprise integration solutions. Collaborate with our Make professionals to streamline operations, improve efficiency, drive innovation, and more.
monday vs MS Planner: The Limitations
monday vs MS Planner
No SaaS tool has it all—they aren't perfect. MS Planner and monday also come with some limitations, like:
Limits
monday
MS Planner
Task
Limited views for cheaper plans, but access to all templates.
9,000 tasks per plan with only 2,400 active ones.
User
Two users in the free plan and unlimited in all paid ones.
Only 100 users can subscribe to delta-sync.
Usage
Limited automations and integrations in cheaper plans. (250 actions in Standard and 25,000 in Pro)
20,000 tasks per user, and each task can only be assigned to 20 users.
Item
10,000 items per board in all plans, excluding Enterprise.
Users can own 400 plans with a limit of 200 buckets per plan.
monday.com vs Microsoft Planner: Which One to Choose?
A G2 report states that monday wins the monday.com vs Microsoft Planner debate. It has better task creation, drag-and-drop features, portfolio management, file sharing, and more.
However, choosing between monday Work Management and Microsoft Planner depends on your business needs.
Want advanced features, integrations, and customisations? Go for monday! It will give you visual project tracking, extensive automations to streamline work, detailed reporting, and more.
If your organisation operates within the Microsoft 365 ecosystem, choose MS Planner for straightforward task management. It will give you basic automations, reporting, a card-based interface, and more.
Let's say you've decided to go for monday Work Management. In that case, feel free to reach out to an expert consultant at Fruition. We will help create a personalised approach to enhance your team's productivity and match the monday platform to your operational workflow.
Best Part?
Fruition: A monday.com partner
The best thing about this platform would be the monday consultants. For instance, implementation experts at Fruition will help mitigate top leadership and team challenges with monday Work Management. They will adapt your team to the monday workflows and automations with process discovery, system integration, and more.
FAQs
How does monday.com differ from Microsoft Planner?
monday has a highly customisable and visual interface to handle complex workflows. Whereas MS Planner works on a card-style (Kanban) interface. monday Work Management is great for teams that need flexibility and personalisation. However, the latter would be perfect for Microsoft 365 users needing a simple task management tool.
Is monday better for larger teams than Microsoft Planner?
Usually, monday.com is considered to be better for larger teams because of the extensive customisation options. It also has advanced features that cater to unique project and work management needs. Compared to that, Microsoft Planner has limited functionalities and is suitable for smaller teams or larger companies needing basic task management requirements.
Can you integrate monday.com with MS Planner?
Yes, you can integrate monday with MS Planner. Unfortunately, it will require some technical setup. Third-party apps like GraphQL API, Zapier, and Webhooks can help. However, the experts at Fruition suggest going for Make.com integration to sync data from Microsoft Planner and monday Work Management.
