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How to Use Gantt Charts [A Step-by-Step Guide]

Updated: Aug 18, 2023

Learn how to effectively use Gantt charts to visualise the project timelines, track progress, and manage dependencies. Follow this comprehensive step-by-step guide for a smooth project management experience.

Your guide to setting up Gantt charts:

  1. Use Gantt Chart View for Efficient Project Management

  2. Set Up Tasks and Timeline: A Practical Approach

  3. Managing Task Dependencies: Simplified with

  4. Customising Your Gantt Chart: Tailor it to Your Needs

  5. Updating Progress Made Easy: How to Track Your Project

  6. Collaborate with Team Members: Enhance Productivity Gantt chart for Marketing
Marketing Gantt chart

As of my last update in September 2021, offers Gantt chart capabilities that allow you to visualise project timelines, track progress, and manage dependencies. Please note that the user interface and features may have evolved since then, so it's always a good idea to refer to the latest documentation for the most up-to-date information. Here's a general guide on how to use Gantt charts:

Create a Gantt chart view:

  • Log in to your account and open the relevant project board.

  • Click on the "Views" menu (usually located on the upper right side of the board).

  • Select "Gantt" from the available view options.

Set up your tasks and timeline:

  • Start by creating items (tasks, projects, etc.) on the board, representing the different elements of your project.

  • Add columns to the board to capture relevant information, such as start dates, end dates, dependencies, and other task-specific details.

Arrange tasks on the Gantt chart:

  • Drag and drop tasks on the Gantt chart to adjust their start and end dates, visually arranging them based on the timeline.

  • You can also change the duration of a task by dragging its edges on the Gantt chart.

Managing task dependencies:

  • To create task dependencies, you can link tasks together using connectors or arrows on the Gantt chart.

  • Click on the task you want to link and drag the connector to the dependent task. This will create a link between them, representing the dependency.

Customise your Gantt chart:

  • typically offers various customisation options for Gantt charts. You can adjust the date range, colors, and display settings to suit your preferences.

  • Some versions might allow you to apply filters to focus on specific tasks or date ranges.

Updating progress:

  • As you progress through your project, you can update task statuses and completion percentages directly from the Gantt chart view.

  • Click on a task to access the task details, where you can edit relevant information like start date, end date, progress, and more.

Collaborate with team members:

  • Invite team members to the board to collaborate on the project and view the Gantt chart.

  • Assign tasks to specific team members and allow them to update their progress accordingly.

Conclusion: Optimise Your Project Management with Gantt Charts

Remember that the specific features and functionalities of can vary based on your subscription plan and updates to the platform. If you encounter any difficulties or have specific questions about using the Gantt chart on, we recommend checking their official support documentation or contacting customer support for assistance.

If you are embarking on a project management transformation and would like some help planning and executing and adopting project management with Gantt charts across your team across your business get in touch, we'd love to help! Partner Partner

Get in touch with Fruition Services, your local Certified Partner today


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